Administrative Assistant (Office & Documentation)

PERFECT AUTOMATION CONTROL SYSTEM PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology solutions company in Singapore is seeking an individual for administrative support tasks. Responsibilities include providing secretarial assistance, managing documentation, and facilitating communication with customers. The role requires fluency in English and proficiency in Chinese as an advantage. Candidates must be eligible to work in Singapore and possess strong organizational skills. This position is ideal for detail-oriented individuals who thrive in a service-oriented environment.

Qualifications

• Must be legally eligible to work in Singapore (Citizens/PR preferred).
• Comfortable communicating with customers and external parties.
• Responsible and well-organised.

Responsibilities

• Provide administrative and secretarial support including filing and scheduling.
• Communicate with customers professionally via email, phone, and WhatsApp.
• Prepare and submit documents to relevant authorities.
• Coordinate internally to ensure accuracy before submission.
• Maintain records of submissions and approvals.
• Support other office duties as assigned.

Skills

Fluent in English (spoken and written)

Proficiency in Chinese

Service-oriented communication

Detail-oriented documentation

Proficient in Microsoft Office / Google Workspace

Job description

Job Responsibilities

• Provide administrative and secretarial support (filing, scheduling, document control).

• Communicate with customers professionally via email/phone/WhatsApp; follow up on requests and submissions.

• Prepare, compile and submit documents to relevant authorities/government agencies (e.g., applications, forms, supporting documents).

• Coordinate internally to collect required information, ensure accuracy and completeness before submission.

• Maintain proper records of submissions, acknowledgements, approvals, and related correspondence.

• Support other office duties as assigned.

Requirements

• Fluent in English (spoken and written).

• Proficiency in Chinese is an advantage (spoken and/or written).

• Comfortable communicating with customers and external parties; service-oriented and careful with details.

• Able to handle documentation and follow procedures accurately; responsible and well-organised.

• Proficient in Microsoft Office / Google Workspace (Word/Excel/Email).

• Must be legally eligible to work in Singapore (Singapore Citizens/PR preferred; Malaysians who can work in Singapore will be considered).