Administrative Assistant (I)

ENGIE Group; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

ENGIE Group in Singapore seeks an experienced office administrator to support site operations. You will handle data entry for purchasing, manage documentation, and ensure smooth administration of overtime, leave, invoicing, and CMMS-based work orders.

The role requires solid communication, multitasking and teamwork, with a Diploma in office skills and 5 years of relevant experience. This permanent, full-time position is on-site in Singapore.

Qualifications

• Minimum GCE ‘O’ Levels or equivalent with a diploma in office skills.
• 5 years of relevant experience in office administration or site support.
• Familiar with Employment Act and basic purchasing procedures.

Responsibilities

• Support the Manager with administrative procedures and documentation for site operations.
• Data entry of purchasing data and maintain information systems.
• Follow purchasing procedures and policies.
• Assist with overtime claims, leave applications and invoicing.
• Raise purchase orders and work orders via in-house CMMS system.
• Manage office administration and maintenance of telephones and copiers.
• Source and receive office stationery and other materials.
• Filing and archival of documents; maintain proper records.
• Handle ad-hoc duties as required.

Skills

Data entry

Multi-tasking

Team player

Communication skills

Education

Diploma in office skills

Tools

CMMS system

Job description

Construction / Installation / O\&M Local Energy Infrastructures

Permanent

Full - Time

Responsibilities:

• To support the Manager for administrative procedures and documentations necessary for site operations.


• To do data entry of purchasing data and update information system


• To perform accordingly to purchasing procedures and policies


• To support the operations in administration matters such as submission of overtime claims, leave applications and invoices


• Raise purchase orders and work orders via in-house CMMS system


• Responsible for Office administration and maintenance of telephone systems, copier machines etc.


• Responsible for sourcing & receiving general office stationeries & other materials


• Filing of documents and maintain proper record of document correspondence


• Any other ad-hoc duties as required

Requirements *:

• Minimum GCE ‘O’ Levels / Diploma in office skills


• 5 years of relevant experience


• Familiar with the Employment Act


• Support overtime claims administration


• Good written and spoken skills


• Able to multi-task


• Responsible and a good team player

Business Unit: GBU Local Energy Infrastructures

Minimum Base Salary:

Maximum Base Salary:

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