Administrative Assistant

RICHARD'S LIGHTING (S) PTE LTD; Singapore; On-site; SGD 30,000 - 42,000; Full time

Benefits offered by this job

Training provided

Flexible work arrangement

Job summary

RICHARD'S LIGHTING (S) PTE LTD is seeking an Office Admin with strong communication and planning skills. You will handle phone inquiries, prepare quotes and schedules, manage documents, respond to emails, coordinate deliveries both locally and overseas, and monitor office supplies and equipment maintenance.

Training will be provided and flexible work arrangement may be discussed. Candidates should have at least 2 years of experience and a minimum N/O Level qualification, with proficiency in

Qualifications

• Strong communication and interpersonal skills are essential.
• Adept with Microsoft Office applications (Excel, Word, PowerPoint).
• Minimum N or O Level with at least 2 years of working experience.

Responsibilities

• Answer phone calls, including routed calls, take and deliver phone messages.
• Prepare, monitor and update quotes, project schedules, production schedules, purchase orders, delivery orders and tax invoices.
• Manage and file all office documents
• Reply to enquiries and emails after gathering and presenting the relevant information
• Prepare and coordinate incoming & outgoing deliveries, both local and overseas
• Purchase within budget and manage office supplies
• Maintain and repair office furniture and equipment
• Other tasks as assigned from time to time

Skills

Communication

Interpersonal skills

Time management

Planning & organizing

Multitasking

Education

N/O Level

Tools

Excel

Word

PowerPoint

Job description

Responsibilities

• Answer phone calls, including routed calls, take and deliver phone messages


• Prepare, monitor and update quotes, project schedules, production schedules, purchase orders, delivery orders and tax invoices


• Manage and file all office documents


• Reply to enquiries and emails upon gathering and presenting the relevant information


• Prepare and coordinate incoming & outgoing deliveries, both local and overseas


• Purchase within budget and manage the use of office supplies (e.g. office printing materials and stationeries, groceries, etc.)


• Manage the maintenance and repairs of office furniture and equipment (e.g. photocopiers, fax machines, air-conditioners, office desks and chairs, etc.)


• Any other tasks that may be assigned from time to time

Requirements

• Minimum 'N' or 'O' Level qualification with at least 2 years of working experience


• Adept in Microsoft Office applications (i.e. Excel, Word, PowerPoint)


• Strong communication and interpersonal skills, and possess a positive attitude


• Good planning and organising skills


• Good time-management and multi-tasking skills

Others

• Full time/part time work arrangement is possible.


• Training will be provided