Administrative Assistant: Office Ops & Vendor Support

QIAN HU FISH FARM TRADING; Singapore; On-site; SGD 26,784 - 40,176; Full time

Job summary

QIAN HU FISH FARM TRADING is seeking a responsible Admin Assistant to support day-to-day administrative operations, ensure smooth office functioning, maintain accurate records, coordinate with internal departments and external vendors, and provide general administrative support to the team. Requirements include a minimum GCE 'N' Level / O Level or Diploma, and proficiency in Microsoft Office.

Strong communication, multitasking ability, attention to detail, and a proactive, organised mindset are

Qualifications

• Minimum GCE 'N' Level, GCE 'O' Level, Diploma, or equivalent.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good communication and interpersonal skills.
• Able to multitask and work independently.
• Detail-oriented, responsible, and proactive.

Responsibilities

• Handle daily administrative duties and ensure smooth office operations.
• Coordinate with vendors, contractors, and service providers for office maintenance and repairs.
• Prepare purchase requisitions, get quotations, and process invoices for payment.
• Maintain proper filing systems and ensure documents are updated.
• Arrange courier services, incoming and outgoing mail, and document distribution.
• Liaise with internal departments to provide administrative support.
• Ensure office policies and procedures are followed.
• Perform any other ad-hoc administrative duties assigned by the superior.

Skills

Communication skills

Multitasking

Detail-oriented

Organised

Education

GCE N/O Level or Diploma

Tools

Microsoft Office

Job description

Job Summary

We are looking for a responsible, organised, and proactiveAdmin Assistant to support the day-to-day administrative operations of thecompany. The successful candidate will ensure smooth office operations,maintain accurate records, coordinate with internal departments and externalvendors, and provide administrative support to the team.

Key Responsibilities

·Handle daily administrative duties and ensuresmooth office operations.

·Coordinate with vendors, contractors, andservice providers for office maintenance and repairs.

·Prepare purchase requisitions, get quotations,and process invoices for payment.

·Maintain proper filing systems and ensuredocuments are updated.

·Arrange courier services, incoming and outgoingmail, and document distribution.

·Liaise with internal departments to provideadministrative support.

·Ensure office policies and procedures arefollowed.

·Perform any other ad-hoc administrative dutiesassigned by the superior.

Requirements

Minimum GCE 'N' Level, GCE 'O' Level, Diploma, or anequivalent qualification.

Proficient in Microsoft Office (Word, Excel, PowerPoint,Outlook).

Good communication and interpersonal skills.

Able to multitask and work independently.

Detail-oriented, responsible, and proactive.