Administrative Assistant

Tiong Woon Crane & Transport Pte Ltd; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Tiong Woon Crane & Transport Pte Ltd is seeking an organized administrative assistant to provide essential support for the department, handling document management, record maintenance, claims processing, and coordination with internal and external stakeholders.

The role requires a minimum of 1 year of relevant experience, proficiency in Microsoft Office, and the ability to work independently or as part of a team in a fast-paced environment.

Qualifications

• Minimum GCE 'O' Level or Diploma.
• Minimum 1 year of relevant administrative working experience.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Able to multitask in a fast-paced environment.
• Meticulous, organised, and detail-oriented.
• Customer oriented with positive mindset.
• Willingness to learn; able to work independently as well as in a team.

Responsibilities

• Perform general administrative and office duties, including document management, filing, scanning, photocopying, and record maintenance.
• Assist in preparing, processing, and following up on administrative documents, including quotations, billing advice, purchase orders, job orders and correspondence.
• Perform data entry and maintain accurate and up-to-date records and documentation.
• Prepare, collate, and consolidate reports and other documents for internal and external stakeholders.
• Process staff claims and leave applications, and maintain supporting documentation.
• Coordinate document submissions and liaise with internal departments and external parties on administrative matters.
• Support the department by identifying operational issues and proposing practical improvements where appropriate.
• Undertake any other ad-hoc tasks and duties as and when assigned by the Superior.

Skills

Multitasking

Attention to detail

Customer focus

Teamwork

Independent work

Education

O Level / Diploma

Tools

Microsoft Office

Job description

About the role

This role provides administrative support to ensure the smooth operation of the department, including document management, record maintenance, claims processing, document preparation, and coordination with internal and external stakeholders.

JOB RESPONSIBILITIES:

• Perform general administrative and office duties, including document management, filing, scanning, photocopying, and record maintenance

• Assist in preparing, processing, and following up on administrative documents, including quotations, billing advice, purchase orders, job orders and correspondence

• Perform data entry and maintain accurate and up-to-date records and documentation

• Prepare, collate, and consolidate reports and other documents for internal and external stakeholders

• Process staff claims and leave applications, and maintain supporting documentation

• Coordinate document submissions and liaise with internal departments and external parties on administrative matters

• Support the department by identifying operational issues and proposing practical improvements where appropriate

• Undertake any other ad-hoc tasks and duties as and when assigned by the Superior

JOB REQUIREMENTS:

• Minimum GCE 'O' Level or Diploma

• Minimum 1 year of relevant administrative working experience

• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

• Able to multitask and work in a fast-paced environment

• Meticulous, organised, and detail-oriented

• Customer oriented with positive mindset

• Willingness to learn, and able to work independently as well as in a team