Administrative Assistant (I)

ENGIE Southeast Asia; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

ENGIE Singapore is seeking an experienced administrative professional to support site operations. The role involves data entry for purchasing, maintaining information systems, and ensuring compliance with purchasing policies.

You will assist with overtime claims, leave applications, and invoicing, while raising POs/WO via the CMMS. Strong multitasking and team collaboration are essential in a dynamic office environment.

Qualifications

• GCE O‑Levels or a Diploma in office skills.
• At least 5 years of relevant experience.
• Familiar with the Employment Act.
• Support overtime claims administration.
• Good written and spoken English.
• Able to multi-task and be a team player.

Responsibilities

• Provide administrative support to the Manager for site procedures and documentation.
• Enter purchasing data and update the information system.
• Adhere to purchasing procedures and policies.
• Assist with overtime claims, leave applications and invoices.
• Raise purchase orders and work orders via the in-house CMMS.
• Maintain office administration and telephone/copier equipment.
• Source and receive general office stationery and other materials.
• File documents and maintain records.
• Perform ad-hoc duties as required.

Skills

Data entry

Organization

Communication skills

Teamwork

Multi-tasking

Overtime claims administration

Education

GCE O levels or Diploma in office skills

Tools

CMMS system

Job description

Responsibilities:

• To support the Manager for administrative procedures and documentations necessary for site
• To support the Manager for administrative procedures and documentations necessary for site

operations.

• To do data entry of purchasing data and update information system
• To perform accordingly to purchasing procedures and policies
• To support the operations in administration matters such as submission of overtime claims, leave applications and invoices

• Raise purchase orders and work orders via in-house CMMS system
• Responsible for Office administration and maintenance of telephone systems, copier machines

etc.

• Responsible for sourcing & receiving general office stationeries & other materials
• Filing of documents and maintain proper record of document correspondence
• Any other ad-hoc duties as required

Requirements *:

• Minimum GCE ‘O’ Levels / Diploma in office skills
• 5 years of relevant experience
• Familiar with the Employment Act
• Support overtime claims administration
• Good written and spoken skills
• Able to multi-task
• Responsible and a good team player

Business Unit: GBU Local Energy Infrastructures

Division: LEI SEA - Singapore

Legal Entity: ENGIE Services Singapore Pte. Ltd.

Company Name: ENGIE Singapore

Minimum Base Salary:

Maximum Base Salary:

Pay Basis: