ADMINISTRATIVE ASSISTANT/EXECUTIVE

Tanesei Trading Pte Ltd; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

Tanesei Trading Pte Ltd in Singapore is seeking an organized administrative assistant to support daily sales operations. You will prepare and sort invoices, enter supplier inventory data into the accounting system, and monitor stock levels to ensure accurate records.

You will also liaise with customers to process orders and assist the sales operations general manager with various administrative tasks to ensure smooth business operations in a fast-paced environment.

Qualifications

• Ability to work effectively in a fast-paced and challenging environment.
• Strong interpersonal skills to communicate clearly with staff at all levels.
• Knowledge of Accpac accounting software to facilitate accurate financial data entry and reporting.
• Proficiency in Microsoft Word, Excel, and Outlook to perform administrative and communication tasks efficiently.

Responsibilities

• Prepare & sort invoices for daily sales operations to ensure timely billing and record-keeping
• Enter inventory data from suppliers into the accounting system to maintain up-to-date stock records
• Monitor and control inventory levels to support efficient stock management
• Communicate effectively with customers to process and confirm orders
• Assist the sales operations general manager with various administrative and ad hoc tasks to support smooth operations

Skills

Fast-paced work

Interpersonal communication

Tools

Accpac

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Summary

Support daily sales operations by preparing invoices, sorting & filing invoices, managing inventory data, liaising with customers, and assisting the sales operations general manager with administrative and product updates.

Responsibilities

• Prepare & sorting invoices for daily sales operations to ensure timely billing and record-keeping
• Enter inventory data from suppliers into the accounting system to maintain up-to-date stock records
• Monitor and control inventory levels to support efficient stock management
• Communicate effectively with customers to process and confirm orders
• Assist the sales operations general manager with various administrative and ad hoc tasks to support smooth operations

Preferred competencies and qualifications

• Knowledge of Accpac accounting software to facilitate accurate financial data entry and reporting
• Proficiency in Microsoft Word, Excel, and Outlook to perform administrative and communication tasks efficiently
• Ability to work effectively in a fast-paced and challenging environment
• Strong interpersonal skills to communicate clearly with staff at all levels