Admin Assistant

WARWICK MACHINERY (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

Warwick Machinery (Singapore) Pte. Ltd. is seeking a capable Sales & Administrative Coordinator to support daily sales and administrative activities in a fast-paced environment. You will help ensure accurate documentation and smooth operations both with customers and internal teams.

The role emphasizes proficiency in MS Office, clear communication, and the ability to work independently while collaborating effectively with colleagues to meet deadlines.

Qualifications

• Proficient in MS Office to complete sales and admin tasks.
• Clear communication with customers and colleagues.
• Positive work attitude, initiative and resilience.
• Ability to work independently with minimal supervision.
• Good teamwork and collaboration.

Responsibilities

• Coordinate daily sales activities and administrative tasks.
• Prepare accurate quotations based on customer requirements.
• Process sales orders and related documentation.
• Maintain customer information and sales records.
• Manage multiple tasks in a fast-paced environment.
• Follow up on sales activities to support team objectives.
• Collaborate with team members and meet deadlines.
• Perform additional administrative duties as assigned.

Skills

MS Office

Customer communication

Proactive attitude

Independent worker

Team player

Job description

Job Summary

Coordinate and support daily sales and administrative activities to ensure smooth operations and accurate documentation in a fast-paced environment.

Responsibilities

• Coordinate daily sales activities and administrative tasks to maintain efficient operations
• Prepare accurate quotations based on customer requirements to support sales processes
• Process sales orders and prepare related documentation for timely completion
• Maintain and update customer information, quotation records, and sales documents to ensure data accuracy
• Manage multiple tasks and priorities effectively in a fast-paced work environment
• Follow up proactively on sales activities and administrative duties to support team objectives
• Collaborate effectively with team members and work independently to meet deadlines
• Perform other administrative duties assigned by management

Preferred competencies and qualifications

• Use Microsoft Office applications proficiently to complete sales and administrative tasks
• Communicate clearly and engage effectively with customers and colleagues
• Demonstrate a positive work attitude, strong initiative, and resilience in daily tasks
• Work independently with minimal supervision while contributing as a good team player

Other Information

Working hours: 9am to 6pm, Mondays to Fridays