Admin Accounts Assistant

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore is seeking an Administrative and Finance Support professional to provide general admin assistance, handle invoicing, and support daily finance tasks.

You will maintain filing, process delivery orders and invoices, and liaise with internal teams and customers. Proficiency in QuickBooks and MS Office is preferred; strong attention to detail and teamwork are essential.

Qualifications

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field.
• Previous experience in administration, invoicing, accounts receivable, or finance support is preferred.
• Experience using QuickBooks is an advantage.
• Basic knowledge of accounting and invoicing procedures.
• Proficient in Microsoft Office, especially Excel and Word.
• Good attention to detail and accuracy.
• Good organizational and time-management skills.
• Able to work independently and as part of a team.
• Good communication and interpersonal skills.

Responsibilities

• Provide general administrative support to the team.
• Maintain filing of documents, records, invoices, delivery orders, and payment documents.
• Prepare and organize reports, correspondence, and other administrative documents.
• Coordinate with internal departments, customers, suppliers, and delivery teams when required.
• Assist with data entry and updating company records.
• Handle emails, phone calls, and general enquiries related to administrative and finance matters.
• Support the team with other ad hoc administrative duties as assigned.
• Finance and Accounts Duties.
• Process Delivery Orders for mass-market clients.
• Prepare and process invoices based on approved orders and delivery documents.
• Ensure that quantities, prices, customer details, and supporting documents are accurate before invoices are issued.
• Assist with daily invoicing and other routine finance-related work.
• Prepare and send Statements of Account to customers.
• Monitor outstanding invoices and follow up on payment status when required.
• Match and allocate customer payments to the correct invoices in QuickBooks.
• Investigate and follow up on unmatched, short, or unidentified payments.
• Maintain accurate records of customer accounts and payment transactions.
• Assist with accounts receivable, payment tracking, and basic reconciliations.
• Support month-end closing activities and prepare documents required by the Finance team.
• Assist with audit, reporting, and other finance-related requests.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Diploma or equivalent (Accounting / Finance / Business Admin)

Tools

QuickBooks

Excel

Word

Job description

Key Responsibilities

• Provide general administrative support to the team.
• Maintain proper filing of documents, records, invoices, delivery orders, and payment documents.
• Prepare and organize reports, correspondence, and other administrative documents.
• Coordinate with internal departments, customers, suppliers, and delivery teams when required.
• Assist with data entry and updating company records.
• Handle emails, phone calls, and general enquiries related to administrative and finance matters.
• Support the team with other ad hoc administrative duties as assigned.
• Finance and Accounts Duties
• Process Delivery Orders for mass-market clients.
• Prepare and process invoices based on approved orders and delivery documents.
• Ensure that quantities, prices, customer details, and supporting documents are accurate before invoices are issued.
• Assist with daily invoicing and other routine finance-related work.
• Prepare and send Statements of Account to customers.
• Monitor outstanding invoices and follow up on payment status when required.
• Match and allocate customer payments to the correct invoices in QuickBooks.
• Investigate and follow up on unmatched, short, or unidentified payments.
• Maintain accurate records of customer accounts and payment transactions.
• Assist with accounts receivable, payment tracking, and basic reconciliations.
• Support month-end closing activities and prepare documents required by the Finance team.
• Assist with audit, reporting, and other finance-related requests.

Requirements and Qualifications

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field.
• Previous experience in administration, invoicing, accounts receivable, or finance support is preferred.
• Experience using QuickBooks is an advantage.
• Basic knowledge of accounting and invoicing procedures.
• Proficient in Microsoft Office, especially Excel and Word.
• Good attention to detail and accuracy.
• Good organizational and time-management skills.
• Able to work independently and as part of a team.
• Good communication and interpersonal skills.