Administrative Executive

GOLDTECH RESOURCES PTE LTD; Singapore; On-site; SGD 35,000 - 45,000; Full time

Job summary

GOLDTECH RESOURCES PTE LTD is seeking a proactive coordinator in Singapore to support daily sales operations. The candidate will handle order processing, ensure accurate documentation, and coordinate with vendors and internal teams to facilitate operational processes.

The role requires strong organizational skills and experience in sales support or administrative functions, ideally 2 years. Proficiency in Microsoft Office and familiarity with sales order processing are essential.

Qualifications

• Minimum 2 years of experience in sales support, order processing, or similar roles.
• Familiar with sales order processing and basic accounting practices.
• Proficient in Microsoft Office applications.

Responsibilities

• Prepare, verify, and process documents for order submissions.
• Ensure accuracy of orders, invoices, and delivery notes.
• Coordinate with departments, customers, and vendors.

Skills

Organizational skills

Communication skills

Multitasking abilities

Problem-solving skills

Microsoft Office proficiency

Education

Diploma or Degree in Business Administration

Tools

SAP

Job description

Job Overview

We are looking for a proactive and detail-oriented coordinator to support daily sales operations and administrative activities. This role will be responsible for handling order processing, maintaining accurate documentation, coordinating with vendors and internal stakeholders, and supporting operational and logistics activities.

The ideal candidate should be organized, able to manage multiple tasks efficiently, and comfortable working in a fast-paced environment.

Key Responsibilities

• Prepare, verify, and process documents required for order submissions and tracking
• Ensure accuracy of orders, invoices, delivery orders, debit notes, and credit notes
• Coordinate with internal departments, customers, and vendors to support operational processes
• Assist with logistics arrangements and delivery coordination
• Maintain and update inventory records and related documentation
• Investigate and resolve discrepancies related to invoices and delivery orders
• Support vendor and customer account setup activities
• Monitor and manage orders from purchase order receipt through to completion
• Assist with seasonal or special-order arrangements when required
• Prepare simple reports and provide general administrative support
• Handle other ad-hoc operational duties as assigned

Requirements

• Diploma or Degree in Business Administration or related discipline
• Minimum 2 years of experience in sales support, order processing, administration, or coordination roles
• Proficient in Microsoft Office applications such as Excel, Word, Outlook, and PowerPoint
• Familiar with sales order processing and basic accounting practices
• SAP knowledge will be an added advantage

Preferred Attributes

• Strong communication and coordination skills
• Good organizational and multitasking abilities
• Able to work independently as well as in a team environment
• Detail-oriented with good problem-solving skills
• Comfortable handling multiple priorities and meeting deadlines