Administrator

SKYLUS HOLDINGS PTE. LTD.; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

SKYLUS HOLDINGS PTE. LTD.

is seeking an organised Administrative Assistant to provide comprehensive support by handling communications, coordinating with vendors and internal teams, and maintaining accurate records to ensure smooth daily office operations. The role involves responding promptly to inquiries, managing office supplies, coordinating with suppliers and building management, entering data into company systems, maintaining filing systems, and assisting management across departments to

Responsibilities

• Respond promptly to phone calls, emails, and general enquiries to support office communication.
• Manage office supplies and stationery inventory to ensure availability and cost control.
• Coordinate with suppliers, vendors, and building management to resolve issues and facilitate operations.
• Enter data accurately and timely into company systems and spreadsheets to maintain up-to-date records.
• Maintain proper filing systems and organize documents for easy retrieval and compliance.
• Update records, reports, and administrative documents to support management decision-making.
• Collaborate with shop leaders and supervisors to address daily administrative needs and collect required information.
• Communicate administrative updates and requirements clearly to shop teams to ensure alignment.
• Support invoice processing, expense tracking, and purchase documentation to aid financial accuracy.
• Provide administrative assistance to management and other departments to enhance workflow efficiency.
• Perform additional duties assigned by supervisors or managers to support office functions.

Job description

Job Summary

You will provide comprehensive administrative support by managing communications, coordinating with vendors and internal teams, maintaining accurate records, and ensuring smooth daily office operations.

Responsibilities

• Respond promptly to phone calls, emails, and general enquiries to support office communication.


• Manage office supplies and stationery inventory to ensure availability and cost control.


• Coordinate with suppliers, vendors, and building management to resolve issues and facilitate operations.


• Enter data accurately and timely into company systems and spreadsheets to maintain up-to-date records.


• Maintain proper filing systems and organize documents for easy retrieval and compliance.


• Update records, reports, and administrative documents to support management decision-making.


• Collaborate with shop leaders and supervisors to address daily administrative needs and collect required information.


• Communicate administrative updates and requirements clearly to shop teams to ensure alignment.


• Support invoice processing, expense tracking, and purchase documentation to aid financial accuracy.


• Provide administrative assistance to management and other departments to enhance workflow efficiency.


• Perform additional duties assigned by supervisors or managers to support office functions.