Admin & Accounts Assistant

Prime Car Traders Pte Ltd; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Prime Car Traders Pte Ltd is seeking a detail-oriented administrator responsible for invoicing, accounts receivable, and general admin support. You will handle communications, coordinate with sales for delivery schedules, and maintain filing systems across digital and physical formats.

The role requires strong organizational skills, multi-tasking abilities, and proficiency with Microsoft Office. Prior AR/invoicing experience is preferred, but not mandatory.

Qualifications

• Experience in invoicing and accounts receivable is preferred.
• Strong organizational skills and attention to detail.
• Proactive team player with good communication.

Responsibilities

• Issuing invoices and following up on payments.
• Handling emails, phone calls, and mail to keep communication flowing.
• Providing administrative support to managers and team members across departments.
• Assisting with various office support tasks.
• Coordinating with the sales team and helping with delivery schedules and credit evaluation submissions.
• Maintaining digital and physical filing systems—scanning, updating databases, photocopying documents.

Tools

Microsoft Office

Job description

About the role

Responsible for invoicing and accounts receivable, including issuing invoices and following up on payments. Handling emails, phone calls, and mail to keep communication flowing. Providing administrative support to managers and team members across departments. Coordinating with the sales team and helping with delivery schedules and credit evaluation submissions. Maintaining digital and physical filing systems—scanning, updating databases, photocopying documents.

Key responsibilities

• Issuing invoices and following up on payments

• Handling emails, phone calls, and mail

• Providing administrative support to managers and team members across departments

• Assisting with various office support tasks

• Coordinating with the sales team and helping with delivery schedules and credit evaluation submissions

• Maintaining digital and physical filing systems—scanning, updating databases, photocopying documents

• Supporting any additional ad-hoc administrative tasks as needed

About you

• Highly organized with strong attention to detail

• A team player who's proactive and takes initiative

• Comfortable juggling multiple tasks in a dynamic office environment

• Experience in invoicing and accounts receivable (AR) is preferred

• Attention to detail and accuracy in financial record-keeping

• Good communication skills and a can-do attitude

• Prior admin experience preferred, but not mandatory

• Proficiency in Microsoft Office and basic office tools