ADMIN ASSISTANT (INVOICING)

TransPak Singapore Pte Ltd; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

TransPak Singapore Pte Ltd is seeking an Admin Assistant (Invoicing) to support daily administrative and invoicing activities. You will ensure invoices are prepared, verified, and submitted on time, working closely with Operations, Finance, and Customer Service to maintain accurate billing processes.

The role requires basic Excel and data entry skills, and the ability to work OT on weekdays, weekends and public holidays when needed.

Qualifications

• Basic Excel and data entry

Responsibilities

• Prepare and process customer invoices accurately and within the required timeline.
• Verify completed jobs and other billing information before invoice preparation.
• Assist with invoice corrections, credit notes, or billing discrepancies when required.
• Cross-check completed jobs against operational records and supporting documents.
• Liaise with Operations/Admin teams to clarify missing or incorrect information.
• Perform scan completed job documents and upload them into the designated system accurately and in a timely manner.
• Support month-end closing activities by ensuring completed jobs are invoiced within the required cut-off period.
• Other ad-hoc duties assigned by Supervisors.

Skills

Excel basics

Data entry

Job description

Job Summary

The Admin Assistant (Invoicing) is responsible for supporting daily administrative and invoicing activities, ensuring all operational transactions, supporting documents, and billing records are accurately prepared, verified, and submitted on time. The role will work closely with the Operations, Finance, and Customer Service teams to ensure smooth and accurate billing processes.

Key Responsibilities

• Prepare and process customer invoices accurately and within the required timeline.
• Verify completed jobs and other billing information before invoice preparation.
• Assist with invoice corrections, credit notes, or billing discrepancies when required.
• Cross-check completed jobs against operational records and supporting documents.
• Liaise with Operations/Admin teams to clarify missing or incorrect information.
• Perform scan completed job documents and upload them into the designated system accurately and in a timely manner.
• Support month-end closing activities by ensuring completed jobs are invoiced within the required cut-off period.
• Other ad-hoc duties assigned by Supervisors.

Job Requirements

• Basic Excel and data entry
• Able to commit to OT on weekdays, weekends and PH when required.

Core Competencies

• Strong attention to detail and accuracy in handling information and records
• Accountability for the accuracy and completeness of assigned work
• Good documentation and records-control skills
• Strong follow-up, coordination and communication skills

Personal Attributes

• Ability to work independently and collaboratively as part of a team.

Working Hours

• 8:30am to 5:30pm (Monday to Friday)