Administrative Assistant

SINCERE FOOD INVESTMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A food investment firm in Singapore is seeking an experienced Administrative Assistant to manage day-to-day operational duties, including processing customer orders and handling inquiries. The ideal candidate will have at least 1 year of experience and be proficient in Microsoft Office, particularly Excel. Strong organisational skills and attention to detail are essential for this role.

Qualifications

• Minimum 1 year of experience as an administrative assistant or in a similar role.
• Strong organisational and time management skills.
• Proficient in Microsoft Office suite, particularly Excel, Word, and Outlook.

Responsibilities

• Performing day-to-day operational duties.
• Timely and accurate processing of customer orders.
• Handling customer inquiries and providing sales quotations.

Skills

Organisational skills

Time management

Proficient in Microsoft Excel

Attention to detail

Team collaboration

Job description

Responsibilities

• Performing day‑to‑day operational duties.
• Timely and accurate processing of customer orders.
• Handling customer inquiries and providing sales quotations.
• Manage customer requests efficiently and resolve issues promptly.
• Coordinate with various departments regarding customer orders.
• Manage office supplies and inventory, ensuring timely restocking and efficient organisation.
• Assisting with daily purchasing operations, including material sourcing and liaising with local suppliers.
• Maintaining all necessary documents and reports required for SFA, MUIS audit and relevant safety certifications.
• Managing inventory movement to ensure smooth operations.
• Contribute to the development and maintenance of office policies and procedures.
• Perform other general administrative duties as required.

Requirements

• Minimum 1 year of experience as an administrative assistant or in a similar role.
• Strong organisational and time management skills with the ability to multitask and prioritise tasks effectively.
• Proficient in Microsoft Office suite, particularly Excel, Word, and Outlook.
• Attention to detail and a high level of accuracy in your work.
• Ability to work both independently and collaboratively within a team.
• A positive attitude and a willingness to learn and adapt to changing demands.