Administrative Assistant

THE CAKE FACTORY PTE. LTD.; Singapore; On-site; SGD 25,000 - 36,000; Full time

Job summary

The Cake Factory PTE. LTD. in Bedok North, Singapore is seeking an Administrative Assistant to support daily office operations in a fast-paced food manufacturing environment.

You will handle quotations, emails, orders, supplier coordination, and documentation, with training provided for those new to administration. This role requires strong organisation and teamwork in a hands-on setting.

Qualifications

• Organised and detail-oriented; strong communication skills.
• Able to work independently and in a team.
• Proficient in Microsoft Word, Excel, Outlook.
• Experience in administration preferred; training provided for newcomers.

Responsibilities

• Provide general administrative support including quotations and email enquiries.
• Process customer orders and coordinate order information with the production team.
• Maintain records of purchases, invoices and supplier documents.
• Assist with inventory ordering and coordination with suppliers.
• Process supplier invoices, prepare payment vouchers, and assist with payment administration.
• Receive deliveries and ensure goods are checked and stored.
• Prepare delivery orders, invoices, and related documents when required.
• Support day-to-day office administration and operational tasks.
• Assist with maintaining food safety and quality documentation (ISO, HACCP, and Halal).

Skills

Organised

Communication

Teamwork

Fast-paced environment

Microsoft Office

Tools

Microsoft Office

Job description

Administrative Assistant

Location: Bedok North, Singapore

The Cake Factory is looking for a friendly and organised Administrative Assistant to support our daily office operations. This role is suitable for someone who enjoys administrative work, coordinating with customers and suppliers, and working in a dynamic food manufacturing environment.

Key Responsibilities

• Provide general administrative support, including preparing quotations and responding to email enquiries
• Process customer orders and coordinate order information with the production team
• Prepare and print product labels
• Assist with inventory ordering and coordination with suppliers
• Process supplier invoices, prepare payment vouchers, and assist with payment administration
• Maintain accurate records of purchases, invoices, and supplier documents
• Receive incoming deliveries and ensure goods are properly checked and stored
• Prepare delivery orders, invoices, and related documents when required
• Assist with maintaining food safety and quality documentation (ISO, HACCP, and Halal certifications)
• Support day-to-day office administration and operational tasks

Requirements

• Organised and detail-oriented
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Comfortable working in a fast-paced environment
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience in administration is preferred, but applicants without experience are welcome to apply as training will be provided

Working Hours

• Monday to Friday
• 9:00 AM - 6:00 PM

Work Location

• Bedok North, Singapore