Administrative & Operations Coordinator

The Cake Factory Pte Ltd; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

The Cake Factory Pte Ltd is seeking a friendly Administrative Assistant to support daily office operations in a fast-paced food manufacturing environment. You will coordinate with customers and suppliers, prepare quotations, process orders, and assist with inventory and payment administration.

Ideal candidates are organized, detail-oriented, and able to work independently or as part of a team. Proficiency in Microsoft Office is required, and training is provided for those without prior

Qualifications

• Organised and detail-oriented
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience in administration is preferred, training provided for those without experience

Responsibilities

• Provide general administrative support including quotes and email responses
• Process customer orders and coordinate with production team
• Prepare and print product labels
• Assist with inventory ordering and supplier coordination
• Process supplier invoices and assist with payment administration
• Maintain records of purchases, invoices and supplier documents
• Receive deliveries and ensure goods are checked and stored
• Prepare delivery orders, invoices and related documents
• Assist with food safety documentation (ISO, HACCP, Halal)
• Support daily office administration and operations

Skills

Organised

Detail-oriented

Communication skills

Microsoft Office

Independent and team player

Job description

The Cake Factory Pte Ltd is seeking a friendly Administrative Assistant to support daily office operations in a fast-paced food manufacturing environment. You will coordinate with customers and suppliers, prepare quotations, process orders, and assist with inventory and payment administration.

Ideal candidates are organized, detail-oriented, and able to work independently or as part of a team. Proficiency in Microsoft Office is required, and training is provided for those without prior