Admin Assistant

GREENMED PTE. LTD.; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

GREENMED PTE. LTD. in Singapore is seeking an Admin Assistant to support daily office and order-processing operations. You will prepare invoices and delivery documents, process orders, and coordinate with warehouse and drivers for daily deliveries.

The role requires honesty, reliability, and attention to detail. You will perform data entry, stock documentation, and light warehouse tasks as needed in a small team environment.

Qualifications

• Honest, responsible and reliable.
• Careful and detail-oriented, especially when preparing invoices.
• Able to work independently and follow up on assigned tasks.
• Basic computer skills, including Excel, email and WhatsApp.
• Comfortable working in a small team.
• Prior admin, invoicing or order-processing experience is preferred.
• Willing to assist with different operational tasks when required.

Responsibilities

• Prepare delivery orders, invoices and other related documents.
• Process customer orders and ensure invoice details are accurate.
• Upload, send and file invoices and delivery documents.
• Coordinate with warehouse and drivers on daily deliveries.
• Data entry and general administrative work.
• Assist with inventory records and stock documentation.
• Support e-commerce order processing when required.
• Occasionally assist with light warehouse work such as checking, counting or arranging goods.

Skills

Attention to detail

Time management

Independent worker

Team player

Strong communication

Tools

Excel

Email

WhatsApp

Job description

We are a growing wholesale company supplying medical products in Singapore.

We are looking for a responsible, detail-oriented and reliable Admin Assistant to support our daily office and order-processing operations.

Job Scope

• Prepare delivery orders, invoices and other related documents
• Process customer orders and ensure invoice details are accurate
• Upload, send and file invoices and delivery documents
• Coordinate with warehouse and drivers on daily deliveries
• Data entry and general administrative work
• Assist with inventory records and stock documentation
• Support e-commerce order processing when required
• Occasionally assist with light warehouse work such as checking, counting or arranging goods

Requirements

• Honest, responsible and reliable
• Careful and detail-oriented, especially when preparing invoices
• Able to work independently and follow up on assigned tasks
• Basic computer skills, including Excel, email and WhatsApp
• Comfortable working in a small team
• Prior admin, invoicing or order-processing experience is preferred
• Willing to assist with different operational tasks when required

Working Hours

Monday – Friday, 8:30am – 5:30pm
1-hour lunch break

5-day work week
Stable, long-term position
Small and growing team
Opportunity to learn different areas of daily business operations