Admin Assistant/Admin Clerk

ADLER ELEKTROTECHNIK SINGAPORE PTE. LTD.; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

ADLER ELEKTROTECHNIK SINGAPORE PTE. LTD. is seeking an organised administrative assistant to support production and logistics. You will update inventory and production records, generate work orders from planners, and maintain batch associations within the ERP system.

The role requires Mandarin and English communication, meticulous data entry, and independent task prioritisation. Proactive attitude and ability to coordinate with production and customers are essential.

Qualifications

• Must have at least O level or higher education.
• Detail-oriented and meticulous mindset.
• Bilingual in Mandarin and English for ERP liaison.
• Proficient with Microsoft Office (Excel, PowerPoint, Word).
• Able to work independently and prioritize daily tasks.

Responsibilities

• Assist production in updating inventory, receiving and production records.
• Receive order quantities from planners and create production work orders in the system.
• Create batch orders and associate them with work orders; update all work order statuses.
• Update production hours in the system.
• Prepare shipping documents, packing lists, and delivery notes; file documents properly.

Skills

Detail-oriented

Bilingual (Mandarin & English)

Independent worker

Proactive & self-motivated

Education

O level or higher

Tools

Microsoft Office

Excel

PowerPoint

Word

Job description

Job Descriptions & Responsibilities:

• Assist the production department inupdating inventory, receiving and production records.
• Receive order quantities from plannersand create production work orders in the system.
• Create batch orders and associate themwith work orders, prepare and update all work order statuses in the system.
• Update production hours in the system.
• Manage outbound calls and reply tonecessary emails.
• Maintain the correct filing systembased on customer order batches.
• Provide administrative support andcoordinate work between the production department and external customers.
• Perform data entry tasks, ensuring theaccuracy of system information.
• Assist with general administrativeaffairs and other assigned administrative tasks.
• Prepare shipping documents, customsinvoices, packing lists, delivery notes and properly store documents.
• Arrange courier shipments (DHL, FedEx,UPS).
• Coordinate packaging and loading withthe production department.
• Comply with and complete other tasksassigned by the company.

Requirements:

• Possess at least a \"0\" levelor higher education qualification and at least 1 year of relevantadministrative or related work experience.
• Detail-oriented and meticulous.
• Must be able to communicate in bothMandarin and English, both in written and oral form, as this position requiresliaison and communication with Chinese colleagues regarding the ERP system.
• Proficient in Microsoft Officesoftware, including Excel, PowerPoint, and Word.
• Able to work independently andprioritize daily tasks effectively.
• Proactive, self-motivated, and able tocomplete tasks independently.

Work Location: Jurong

• Interested applicants, please submityour updated resume stating present and expected salary.
• We regret that only shortlistedcandidates will be notified.
• Singapore only