Administrative Assistant

The Cake Factory Pte Ltd; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

The Cake Factory Pte Ltd is seeking a friendly Administrative Assistant to support daily office operations in a fast-paced food manufacturing environment. You will coordinate with customers and suppliers, prepare quotations, process orders, and assist with inventory and payment administration.

Ideal candidates are organized, detail-oriented, and able to work independently or as part of a team. Proficiency in Microsoft Office is required, and training is provided for those without prior

Qualifications

• Organised and detail-oriented
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience in administration is preferred, training provided for those without experience

Responsibilities

• Provide general administrative support including quotes and email responses
• Process customer orders and coordinate with production team
• Prepare and print product labels
• Assist with inventory ordering and supplier coordination
• Process supplier invoices and assist with payment administration
• Maintain records of purchases, invoices and supplier documents
• Receive deliveries and ensure goods are checked and stored
• Prepare delivery orders, invoices and related documents
• Assist with food safety documentation (ISO, HACCP, Halal)
• Support daily office administration and operations

Skills

Organised

Detail-oriented

Communication skills

Microsoft Office

Independent and team player

Job description

About the role

The Cake Factory is looking for a friendly and organised Administrative Assistant to support daily office operations. This role is suitable for someone who enjoys administrative work, coordinating with customers and suppliers, and working in a dynamic food manufacturing environment.

Key responsibilities

• Provide general administrative support, including preparing quotations and responding to email enquiries
• Process customer orders and coordinate order information with the production team
• Prepare and print product labels
• Assist with inventory ordering and coordination with suppliers
• Process supplier invoices, prepare payment vouchers, and assist with payment administration
• Maintain accurate records of purchases, invoices, and supplier documents
• Receive incoming deliveries and ensure goods are properly checked and stored
• Prepare delivery orders, invoices, and related documents when required
• Assist with maintaining food safety and quality documentation (ISO, HACCP, and Halal certifications)
• Support day-to-day office administration and operational tasks

About you

• Organised and detail-oriented
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Comfortable working in a fast-paced environment
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience in administration is preferred, but applicants without experience are welcome to apply as training will be provided