Food Manufacturing Administrative & Operations Support

THE CAKE FACTORY PTE. LTD.; Singapore; On-site; SGD 25,000 - 36,000; Full time

Job summary

The Cake Factory PTE. LTD. in Bedok North, Singapore is seeking an Administrative Assistant to support daily office operations in a fast-paced food manufacturing environment.

You will handle quotations, emails, orders, supplier coordination, and documentation, with training provided for those new to administration. This role requires strong organisation and teamwork in a hands-on setting.

Qualifications

• Organised and detail-oriented; strong communication skills.
• Able to work independently and in a team.
• Proficient in Microsoft Word, Excel, Outlook.
• Experience in administration preferred; training provided for newcomers.

Responsibilities

• Provide general administrative support including quotations and email enquiries.
• Process customer orders and coordinate order information with the production team.
• Maintain records of purchases, invoices and supplier documents.
• Assist with inventory ordering and coordination with suppliers.
• Process supplier invoices, prepare payment vouchers, and assist with payment administration.
• Receive deliveries and ensure goods are checked and stored.
• Prepare delivery orders, invoices, and related documents when required.
• Support day-to-day office administration and operational tasks.
• Assist with maintaining food safety and quality documentation (ISO, HACCP, and Halal).

Skills

Organised

Communication

Teamwork

Fast-paced environment

Microsoft Office

Tools

Microsoft Office

Job description

The Cake Factory PTE. LTD. in Bedok North, Singapore is seeking an Administrative Assistant to support daily office operations in a fast-paced food manufacturing environment.

You will handle quotations, emails, orders, supplier coordination, and documentation, with training provided for those new to administration. This role requires strong organisation and teamwork in a hands-on setting.