Administrative Assistant

RAY-ON GLASS PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A glass manufacturing company in Singapore is seeking an Administrative Assistant to support daily operations. The ideal candidate should have at least 3 years of prior administrative experience, strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage multiple tasks accurately. Responsibilities include invoice processing, maintaining an organized filing system, and managing ISO documentation. This role offers an opportunity to contribute significantly to administrative efficiency.

Qualifications

• Minimum 3 years of experience in an administrative support role, preferably in a glass company.
• Strong organizational skills and attention to detail are essential.
• Must possess good verbal and written communication skills.

Responsibilities

• Generate and process invoices and quotations while managing payment records.
• Maintain a filing system for physical and digital documents.
• Manage incoming and outgoing mail effectively.
• Prepare monthly reports for accurate data tracking.
• Handle ISO 45001 documentation and updates.

Skills

Organizational skills

Time management skills

Attention to detail

Communication skills

Tools

Microsoft Office (Word, Excel)

Job description

Roles & Responsibilities

We are seeking a reliable and detail-oriented Administrative Assistant to support daily administrative operations. The ideal candidate is organized, efficient, and capable of managing multiple tasks with accuracy and professionalism.

Key Responsibilities:

• Assist in generating and processing invoices and quotations, managing payment records, and coordinating with relevant departments to ensure timely billing.
• Maintain an organized filing system for both physical and digital documents to support accurate record-keeping
• Manage incoming and outgoing mail, including forwarding or redirecting correspondence as necessary
• Regularly update internal lists and prepare monthly reports to support accurate data tracking and reporting
• Handle ISO 45001 documentation and ensure it is updated annually for surveillance audits

Job Requirements:

• Minimum 3 years of prior experience in an administrative support role, preferably in a glass company
• Strong organizational and time management skills
• High attention to detail and accuracy
• Proficient in Microsoft Office applications (Word, Excel)
• Good verbal and written communication skills
• Ability to work independently as well as collaboratively in a team environment