Administrative Assistant

SEROJA RESOURCES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading resource management company in Singapore is seeking an entry-level administrative support role. You will manage calendars, handle communications, maintain documentation, and support office management tasks. Ideal candidates are fresh graduates with strong organizational skills and proficiency in Microsoft Office. This position is based in the West region of Singapore.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication abilities.
• Attention to detail and strong problem-solving skills.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Manage calendars, schedule appointments, and arrange meetings, travel, and accommodations.
• Answer phones, greet visitors, and handle incoming emails and other correspondences.
• Prepare, edit, and proofread documents, reports, and presentations.
• Order and maintain office supplies and manage office equipment.
• Perform data entry and analysis, and maintain databases.
• Assist colleagues with administrative tasks and help with event planning.

Skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent communication abilities

Attention to detail

Strong interpersonal skills

Job description

Key responsibilities

• Scheduling and coordination: Manage calendars, schedule appointments, and arrange meetings, travel, and accommodations.
• Communication: Answer phones, greet visitors, and handle incoming emails and other correspondences.
• Documentation and record-keeping: Prepare, edit, and proofread documents, reports, and presentations. Maintain organized filing systems, both physical and digital.
• Office management: Order and maintain office supplies, manage office equipment, and handle mail and deliveries.
• Data management: Perform data entry and analysis, and maintain databases.
• Team support: Assist colleagues with administrative tasks and help with event planning.

Required skills

• Technical: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
• Organizational: Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Communication: Excellent written and verbal communication abilities.
• Problem-solving: Attention to detail and strong problem-solving skills.
• Interpersonal: Professional demeanor and strong interpersonal skills, with the ability to handle confidential information with discretion.

Others

• Office location: West (Clementi / Jurong).
• Entry level position. Fresh graduates / School leavers may apply.