ADMINISTRATIVE ASSISTANT

LAYAN BUILDERS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction firm in Singapore is seeking an experienced Administrative Assistant to manage various administrative tasks, including organizing meetings, making travel arrangements, and maintaining filing systems. The ideal candidate should have proven experience and strong organizational and communication skills. Proficiency in MS Office, particularly MS Excel and PowerPoint, is essential. This role also involves providing support to senior managers and maintaining office policies.

Qualifications

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Excellent verbal and written communication skills.

Responsibilities

• Handling administrative requests and queries from senior managers.
• Organizing and scheduling appointments with admin software.
• Planning meetings and taking detailed minutes.
• Answering and directing phone calls.
• Writing and distributing emails, correspondence memos, letters, faxes, and forms.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Problem solving

Tools

MS Excel

MS PowerPoint

Office equipment

Job description

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

• Handling administrative requests and queries from senior managers
• Organizing and scheduling appointments with admin software
• Planning meetings and taking detailed minutes
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task