Administrative Assistant

LUME HAN PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

LUME HAN PTE. LTD. is seeking a reliable Administrative Assistant to support daily retail and corporate operations in Singapore.

You will assist with administrative coordination, documentation, customer inquiries, HR support and general office tasks. Key responsibilities include handling emails and scheduling, preparing contracts and reports, supporting HR onboarding, and coordinating with vendors to ensure smooth operations.

Qualifications

• Diploma or relevant qualification.
• 1–3 years of administrative experience preferred.
• Strong organisational and multitasking abilities.
• Proficient in Microsoft Office and/or Google Workspace.
• Strong written and spoken English.
• Detail-oriented, responsible and able to work independently.
• Good communication and coordination skills.
• Positive attitude and willingness to learn.

Responsibilities

• Handle daily administrative tasks, including emails, scheduling, filing and document management.
• Prepare and maintain contracts, invoices, reports and internal records.
• Support customer enquiries and coordinate with the relevant departments.
• Assist with basic bookkeeping coordination, data entry and documentation.
• Maintain accurate digital and physical filing systems.
• Coordinate with external vendors, service providers and relevant authorities.
• Provide administrative support for HR matters, including onboarding documents and employee records.
• Assist with general office and retail store coordination to ensure smooth daily operations.
• Perform other administrative duties as assigned.

Skills

Organisational skills

Multitasking

Communication

Problem solving

Attention to detail

Education

Diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

About the Role

We are looking for a reliable and well-organised Administrative Assistant to support our day-to-day retail and corporate operations. The successful candidate will assist with administrative coordination, documentation, customer enquiries, HR support, and general office operations.

Key Responsibilities

• Handle daily administrative tasks, including emails, scheduling, filing and document management
• Prepare and maintain contracts, invoices, reports and internal records
• Support customer enquiries and coordinate with the relevant departments
• Assist with basic bookkeeping coordination, data entry and documentation
• Maintain accurate digital and physical filing systems
• Coordinate with external vendors, service providers and relevant authorities
• Provide administrative support for HR matters, including onboarding documents and employee records
• Assist with general office and retail store coordination to ensure smooth daily operations
• Perform other administrative duties as assigned

Requirements

• Diploma or relevant qualification
• 1-3 years of administrative experience preferred
• Good organisational and multitasking skills
• Proficient in Microsoft Office and/or Google Workspace
• Good written and spoken English
• Detail-oriented, responsible and able to work independently
• Good communication and coordination skills
• Positive attitude and willingness to learn