ADMINISTRATIVE ASSISTANT

CHONG FONG ENGINEERING PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

CHONG FONG ENGINEERING PTE LTD is seeking an Administrative Support and HR Support professional to provide daily administrative and clerical duties, maintain HR records, assist with onboarding/offboarding, recruitment coordination and training arrangements. The role requires strong communication, organizational skills and the ability to work independently within a team.

The successful candidate will handle filing, correspondence, data entry and basic HR tasks, while supporting other departments

Qualifications

• Diploma or relevant qualification in Business Administration, Human Resources or related field.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel and Outlook).
• Good organisational and time-management skills.
• Able to work independently and as part of a team.
• Positive attitude, responsible and willing to learn.
• Previous administrative or HR experience will be an advantage.

Responsibilities

• Provide daily administrative and clerical support to the company.
• Handle filing, documentation, data entry and record keeping.
• Prepare letters, forms, reports and other administrative documents.
• Manage office supplies and assist with purchasing and inventory records.
• Handle incoming calls, emails and general enquiries.
• Assist in arranging meetings, appointments and company activities.
• Support other departments with general administrative tasks when required.

Skills

Communication skills

Organizational skills

Teamwork

Education

Diploma in Business Administration/HR

Tools

Microsoft Office

Job description

Job Description

Administrative Support

• Provide daily administrative and clerical support to the company.
• Handle filing, documentation, data entry and record keeping.
• Prepare letters, forms, reports and other administrative documents.
• Manage office supplies and assist with purchasing and inventory records.
• Handle incoming calls, emails and general enquiries.
• Assist in arranging meetings, appointments and company activities.
• Support other departments with general administrative tasks when required.

HR Support

• Assist with employee onboarding and offboarding processes.
• Maintain and update employee personal and HR records.
• Assist with leave, attendance and employee information records.
• Support recruitment activities, including arranging interviews and communicating with candidates.
• Assist with employee training arrangements and training records.
• Assist with monthly checking of attendance/leave records.
• Support employee welfare activities and general HR matters.
• Assist HR Manager with other HR-related tasks and projects.

Requirements

• Diploma or relevant qualification in Business Administration, Human Resources or related field.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel and Outlook).
• Good organisational and time-management skills.
• Able to work independently and as part of a team.
• Positive attitude, responsible and willing to learn.
• Previous administrative or HR experience will be an advantage.