Administrative Assistant

PUREGOLD.SG PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local company in Singapore is seeking an Administrative Assistant to support operations. The role involves maintaining records, providing customer service, and managing office supplies. Candidates must possess GCE ‘O’ Level or equivalent and have at least 3 years of experience in administrative roles. Proficiency in Microsoft Office and strong organizational skills are essential. Interested candidates should apply by sending their resume to [e-mail], including salary expectations and availability.

Qualifications

• Minimum of 3 years of working experience required.
• Proficiency in Microsoft Office applications is essential.
• Ability to communicate clearly and concisely in written and verbal formats.

Responsibilities

• Provide administrative and clerical assistance to Operations Manager.
• Maintain administrative files and ensure records are accurate.
• Greet clients and provide excellent customer service.
• Manage office supplies and inventory.

Skills

Microsoft Office

Microsoft Excel

Analytical Skills

Ability to Work Independently

Attention to Details

Customer Service

Data Entry

Administrative Support

Ability to Prioritize

Education

GCE ‘O’ Level or equivalent

Job description

Roles & Responsibilities

• Work closely with the Operations Manager, providing administrative and clerical assistance to ensure effective and efficient operations of the company.
• Maintain administrative files, ensuring data and records are up-to-date and accurate.
• Receive and greet clients, visitors and guests, providing excellent customer service.
• Receive, sort and distribute daily mail, documents, packages and courier deliveries.
• Provide administrative support tasks to other teams, maintain and update calendars, schedule meetings.
• Manage office supplies such as stationery and keep inventory of stock.
• Perform data entry and assist with monthly stock-taking.
• Execute ad-hoc duties allocated by Manager.

Requirements

• Candidate must possess at least GCE ‘O’ Level or equivalent, with a minimum of 3 years of working experience.
• Proficiency in Microsoft Office applications.
• Positive, proactive, detail-oriented and collaborative with good organizational skills to deftly manage multiple competing priorities.
• Good working attitude, reliable, flexible, enthusiastic, helpful and self-motivated.
• Able to possess exceptional analytical skills, good verbal and written communication skills, and to communicate clearly and concisely in written and verbal formats.
• Ability to prioritize work, meticulous attention to detail and high accuracy in work, result-oriented focus.
• A great problem solver, able to work independently with minimal supervision.
• Team player who works effectively with various levels within an organization, including senior-level leadership, professionals and staff, and quickly builds relationships.
• Interested candidate with the above qualification and experience, kindly forward your details/resume in MS Word format to [e-mail]. Please include the following information in your resume:
  • Expected salary
  • Last drawn and/or current salary
  • Reasons for leaving current and/or previous employment
  • Date of availability and/or Notice Period

All applications will be treated strictly confidential and only shortlisted candidates will be notified.

Skills

• Microsoft Office
• Microsoft Excel
• Analytical Skills
• Ability to Work Independently
• Administration
• Data Entry
• MS Word
• Attention to Details
• Administrative Support
• Customer Service
• Ability to Prioritize