Administrative Assistant

TOB GLASS SPECIALIST; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading glass and aluminium contractor in Singapore seeks a diligent Admin / Accounts Assistant. The role involves procurement, inventory management, and administrative support. Applicants should have a diploma and knowledge of inventory tracking. Familiarity with accounting software like AutoCount or QuickBooks is a plus. The position offers a salary range of SGD $2,000 – $3,000, along with CPF contributions where applicable. Candidates should possess strong organizational skills and the ability to communicate effectively with suppliers.

Qualifications

• Diploma needed for the role.
• Basic knowledge of procurement and inventory tracking required.
• Familiarity with basic accounting software is advantageous.

Responsibilities

• Prepare and place purchase orders for materials.
• Maintain inventory records for materials.
• Assist with invoice checking and basic accounts tasks.

Skills

Procurement knowledge

Inventory tracking

Microsoft Excel

Microsoft Word

Accounting software

Organizational skills

Communication skills

Proactive follow-up

Education

Diploma

Tools

AutoCount

Xero

QuickBooks

Job description

Admin / Accounts Assistant

(Glass & Aluminium Subcontractor)

Location: Singapore
Employment Type: Full-time

Industry: Glass & Aluminium / Construction Subcontractor

Key Responsibilities

Procurement & Supplier Coordination

• Prepare and place purchase orders for glass, aluminium, hardware, and related materials

• Follow up and chase suppliers on order status, delivery schedules, and outstanding items

• Liaise with suppliers on pricing, invoices, and delivery discrepancies

Inventory Management

• Maintain inventory records for materials in and out of warehouse/site

• Coordinate with site supervisors on material issuance and returns

• Assist to develop digital inventory management system and ensure inventory records are accurate and updated regularly

Administrative & Accounts Support

• Assist with invoice checking, matching POs and delivery orders

• Support basic accounts tasks such as data entry, filing, and record keeping and look into digitalisation of processes

General Support

• Assist management with ad-hoc administrative and operational tasks as required

• Support coordination between office, site teams, and suppliers

Requirements

• Diploma

• Basic knowledge of procurement and inventory tracking

• Familiar with Microsoft Excel, Word, and basic accounting software (e.g. AutoCount, Xero, QuickBooks – advantage)

• Able to work independently and follow up matters proactively

• Good organisational skills and attention to detail

• Comfortable communicating with suppliers and site personnel

• Ability to handle multiple tasks and meet deadlines

Preferred (Advantage)

• Familiar with delivery orders (DO), purchase orders (PO), and invoices

• Mandarin-speaking (to liaise with suppliers) preferred
• Passionate to automate manual tasks and digitalise workflows to improve processes

Salary & Benefits

• Salary: SGD $2,000 – $3,000 (commensurate with experience)

• CPF contributions (if applicable)