Administrative Assistant

EXOTIC M & E WORKS PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Exotic M&E Works Pte. Ltd. is seeking an Administrative Assistant to support daily office operations by managing documents, handling communications, preparing invoices, and assisting with basic accounting tasks.

You will enter data, maintain filing systems, handle inquiries, and collaborate with the team to ensure compliance and smooth office functioning.

Qualifications

• Minimum Bachelor's Degree or equivalent qualification.
• Proficient in Microsoft Office, especially Excel and Word.
• Relevant admin or accounting experience is preferred.

Responsibilities

• Support office operations with general administrative tasks.
• Enter data accurately and organize filing for easy retrieval.
• Prepare, verify and maintain invoices and receipts.
• Assist with basic accounting tasks to support financial records.
• Handle incoming calls, emails and inquiries professionally.
• Maintain accurate records and documentation for compliance.
• Support ad hoc duties to improve team efficiency.

Skills

Communication skills

Organizational skills

Independent worker

Team collaboration

Attention to detail

Problem solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Data entry

Accounting basics

Job description

We are seeking a responsible and detail-oriented Administrative Assistant to support daily office operations by managing documents, handling communications, preparing invoices, and assisting with basic accounting tasks independently and collaboratively.

Responsibilities

• Perform general administrative and clerical duties to support office operations
• Enter data accurately and manage filing and document organization to maintain easy retrieval
• Prepare, verify, and maintain invoices, receipts, and other business documents to ensure accuracy
• Assist with basic accounting tasks to support financial record-keeping
• Handle incoming calls, emails, and general enquiries professionally to facilitate communication
• Maintain accurate records and ensure proper documentation for compliance and reference
• Support other ad hoc duties as assigned to contribute to team efficiency

Preferred competencies and qualifications

• Minimum Bachelor's Degree or equivalent qualification
• Proficient in Microsoft Office, especially Excel and Word, to perform administrative tasks efficiently
• Relevant administrative or accounting experience to enhance job performance
• Good organisational skills demonstrated by managing multiple tasks and maintaining order
• Strong communication and interpersonal skills to interact effectively with colleagues and clients
• Ability to work independently and collaboratively within a team environment
• Responsible, hardworking, and willing to learn to adapt and grow in the role