Office Administrator

Dynasafe Technologies Pte Ltd; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Dynasafe Technologies Pte Ltd in Singapore is seeking an Office Administrator to support daily operations across administration, HR, general affairs and internal control. You will help maintain records, coordinate onboarding, manage office supplies and ensure smooth cross-department cooperation.

The ideal candidate is organized, detail-oriented and capable of handling multiple tasks with good communication skills, proficient in MS Office and comfortable working independently to support the wider

Qualifications

• Previous experience in office administration, HR administration or a similar administrative role will be advantageous.
• Good organizational and time-management skills.
• Detail-oriented with the ability to maintain accurate records and documentation.
• Comfortable handling multiple administrative tasks and coordinating across different departments.
• Proficient in Microsoft Office applications such as Word, Excel and Outlook.
• Good written and verbal communication skills.
• Able to work independently while supporting the wider team.
• Responsible, organized and willing to assist with general office matters when required.

Responsibilities

• Handle routine administrative paperwork and filing.
• Coordinate HR-related tasks such as attendance and onboarding.
• Manage office supplies, equipment, and pantry items.
• Maintain structured filing and documentation for audits.
• Support internal control processes and quarterly stock checks.
• Assist with training materials and record-keeping.

Skills

MS Office

Organizational skills

Detail-oriented

Communication

Independence

Cross-dept support

Tools

HRMS system

Outlook

Job description

We are looking for a responsible and well-organized Office Administrator to support the day-to-day administrative, HR, general affairs and internal control functions of the company.

The successful candidate will help ensure smooth office operations, maintain proper documentation and records, coordinate employee-related administrative matters, and provide general support across departments.

Key Responsibilities:

Administration

• Manage all routine administrative paperwork, including invoicing, delivery orders, payment vouchers, and service records.
• Maintain organized filing systems for customers, suppliers, and technical project documentation.
• Coordinate workplace safety, company transport, and key group and customer insurance files.
• Oversee personnel documentation, internal phone directories, and employee exit clearance processes.

Human Resources Administration

• Track daily employee attendance, time-in records, and leave requests using the in-house HRMS system.
• Process monthly expenses claim and maintain up-to-date HR policy documentation.
• Assist with recruitment by scheduling candidate interviews and setting up new hire profiles.
• Support overall onboarding, offboarding, and employee insurance administrative processes

Office & General Affairs

• Handle incoming calls, receive deliveries, and manage stock for stationery, office supplies, and pantry items.
• Plan and execute staff engagement events, monthly birthday parties, and festive celebrations.
• Provide general administrative support for company.

Internal Control & Documentation

• Maintain structured filing systems for petty cash, payment vouchers, and service agreements/reports.
• Assist in organizing quarterly stock counts and preparing required documentation for HQ audits.
• Maintain requisition forms and related approval records.
• Ensure all administrative files remain current, compliant, and easy to retrieve for review.

Training & Technical Administration

• Maintain accurate records of training completions, course materials, and employee certifications.

Requirements

• Previous experience in office administration, HR administration or a similar administrative role will be advantageous.
• Good organizational and time-management skills.
• Detail-oriented with the ability to maintain accurate records and documentation.
• Comfortable handling multiple administrative tasks and coordinating across different departments.
• Proficient in Microsoft Office applications such as Word, Excel and Outlook.
• Good written and verbal communication skills.
• Able to work independently while supporting the wider team.
• Responsible, organized and willing to assist with general office matters when required.