Administrative Assistant

SEN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

SEN ENGINEERING PTE. LTD. in Singapore is seeking an administrative assistant to support daily operations by managing documents, coordinating tasks, data entry, and basic accounting duties.

You will liaise with staff and clients, prepare quotations and invoices, follow up on payments, and provide general support to management and the team, while maintaining accuracy and meeting deadlines.

Qualifications

• Minimum GCE O/N Level or equivalent.
• Prior administrative experience.
• Proficient in Microsoft Office and Google Workspace applications.
• Strong organisational and time-management skills.
• Responsible, detail-oriented, and eager to learn.

Responsibilities

• Organise and maintain company documents, records and files to ensure easy retrieval.
• Perform accurate data entry, filing and document preparation to support daily administrative operations.
• Coordinate administrative tasks and follow up with relevant parties to ensure timely completion.
• Assist with basic accounts-related administrative tasks and maintain related documents.
• Prepare and issue quotations, invoices and other billing documents.
• Follow up on outstanding invoices and payment status.
• Maintain proper records.
• Communicate with internal staff, clients and external parties to facilitate information flow and address queries.
• Provide general administrative support to management and the team.
• Manage multiple tasks independently while maintaining accuracy and meeting deadlines.

Skills

Organisational skills

Time management

Communication skills

Education

GCE O/N Level

Tools

Microsoft Office

Google Workspace

Job description

Job Summary

You will support daily administrative operations by managing documents, coordinating tasks, assisting with data entry and basic accounts duties, liaising with staff and clients, and providing general support to management and the team.

Responsibilities

• Organise and maintain company documents, records and files to ensure easy retrieval
• Perform accurate data entry, filing and document preparation to support daily administrative operations
• Coordinate administrative tasks and follow up with relevant parties to ensure timely completion
• Assist with basic accounts-related administrative tasks and maintain related documents
• Prepare and issue quotations, invoices and other billing documents
• Follow up on outstanding invoices and payment status
• Maintain proper records
• Communicate with internal staff, clients and external parties to facilitate information flow and address queries
• Provide general administrative support to management and the team
• Manage multiple tasks independently while maintaining accuracy and meeting deadlines

Requirements

• Minimum GCE N/O Level or equivalent
• Prior administrative experience
• Proficient in Microsoft Office and Google Workspace applications
• Strong organisational and time-management skills
• Responsible, detail-oriented, and eager to learn