Administrative Assistant

CHIA & THAI FOOD SUPPLIES PTE LTD; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

CHIA & THAI FOOD SUPPLIES PTE LTD in Singapore is seeking an Administrative Assistant to support daily operations with organized and detail-oriented approach. You will handle paperwork, filing, data entry, and correspondence to ensure smooth office functions.

The role involves scheduling, coordinating meetings, managing invoices and purchase orders, and collaborating with the team to complete tasks accurately and on time. Proficiency in MS Office and strong communication are essential.

Qualifications

• Proven experience in an administrative role or similar position.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Adaptability and willingness to take on new challenges.

Responsibilities

• Provide support with paperwork, including document filing and administrative duties.
• Manage and update relevant documentation, such as invoices, purchase orders, and data entry.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Schedule appointments and meetings, and coordinate logistics as needed.
• Perform ad-hoc administrative assignments as assigned by the reporting officer.
• Collaborate with team members to ensure tasks are completed accurately and on time.

Skills

Organizational skills

Time management

Communication

Multitasking

Adaptability

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for assisting with various administrative tasks to ensure smooth and efficient operations within the organization.

Responsibilities:

• Provide support with paperwork, including document filing and administrative duties.
• Manage and update relevant documentation, such as invoices, purchase orders, and data entry.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Schedule appointments and meetings, and coordinate logistics as needed.
• Perform ad-hoc administrative assignments as assigned by the reporting officer.
• Collaborate with team members to ensure tasks are completed accurately and on time.

Requirements:

• Proven experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Adaptability and willingness to take on new challenges.