Administrative Assistant

TET Alliance Asia Pte Ltd; Singapore; On-site; SGD 31,000 - 51,000; Full time

Job summary

TET Alliance Asia Pte Ltd in Singapore is seeking an Administrative Assistant to manage daily office operations, handle correspondence, coordinate meetings, and assist multiple departments to keep workflow smooth. The role requires strong organizational skills, proficiency in MS Office, excellent communication, and the ability to maintain confidentiality in a fast-paced team.

A high school diploma is required, with a diploma or degree in business preferred.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, capable of interacting with individuals at all levels of the organization.
• Proficient in Microsoft Office suite and other relevant software applications.
• Detail-oriented and able to maintain accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
• A positive attitude and exceptional interpersonal skills with a customer service-oriented approach.

Responsibilities

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Assist in coordinating and scheduling meetings, appointments, and travel arrangements for staff members.
• Assist in preparing reports, presentations, and other documentation for meetings and internal use.
• Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.
• Maintain office supplies inventory and place orders when necessary.
• Serve as a point of contact for maintenance, mailing, shipping, and purchasing requests.
• Assist with basic expense tracking and processing, ensuring adherence to company policies.
• Assist HR with administrative tasks related to employee records, attendance, and vacation schedules.
• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
• Conduct research and provide administrative support to various projects.

Skills

Strong communication

Attention to detail

Multitasking

Team player

Customer service mindset

Problem solving

Education

High school diploma or equivalent

Diploma or associate's degree in business administration

Tools

Microsoft Office

Job description

About the role

We are seeking a highly organized and proactive individual to join our team as an Administrative Assistant. The ideal candidate will be responsible for managing daily administrative tasks and ensuring the smooth functioning of our office operations. As an Administrative Assistant, you will provide essential support to various departments, contributing to the overall productivity and efficiency of the organization.

Key responsibilities

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Assist in coordinating and scheduling meetings, appointments, and travel arrangements for staff members.
• Assist in preparing reports, presentations, and other documentation for meetings and internal use.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Maintain office supplies inventory and place orders when necessary.
• Serve as a point of contact for maintenance, mailing, shipping, and purchasing requests.
• Assist with basic expense tracking and processing, ensuring adherence to company policies.
• Assist HR with administrative tasks related to employee records, attendance, and vacation schedules.
• Assist in liaising with external vendors, suppliers, and clients to ensure smooth business operations.
• Conduct research and provide administrative support to various projects, as assigned.

About you

• Proven experience as an Administrative Assistant or in a similar administrative support role.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, capable of interacting with individuals at all levels of the organization.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
• Detail-oriented and able to maintain accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
• A positive attitude and exceptional interpersonal skills, coupled with a customer service-oriented approach.
• High school diploma or equivalent; a diploma or associate's degree in business administration or a related field is a plus.
• Previous experience in working effectively in a team-oriented and collaborative environment.