Admin Assistant

KUANG-YI INTERNATIONAL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

KUANG-YI INTERNATIONAL ENGINEERING PTE. LTD. in Singapore seeks a detail-oriented office administrator to support daily operations, data entry, document preparation, and coordination with customers and suppliers.

You will handle filing, inquiries, scheduling, and reporting to help management maintain accurate records and smooth workflows.

Qualifications

• Experience performing data entry and maintaining accurate records.
• Ability to coordinate with customers and suppliers effectively.
• Proficiency with standard office software and document handling.

Responsibilities

• Enter data accurately into systems and maintain up-to-date records.
• Prepare quotations, invoices, and other administrative documents.
• Handle filing, scanning, and documentation to organize records.
• Respond to calls and emails to provide clear communication.
• Coordinate with customers, suppliers, and internal teams for timely processing.
• Assist with scheduling meetings and office coordination.
• Prepare reports and update administrative records for management.
• Provide reception and general office support.
• Support ad-hoc administrative tasks as required by supervision.

Skills

Data entry accuracy

Customer coordination

Office software

Job description

Job Summary

Perform a range of administrative and clerical tasks to support office operations, including data entry, document preparation, customer and supplier coordination, and general office support to ensure smooth workflow and accurate record-keeping.

Responsibilities

• Enter data accurately into systems to maintain up-to-date records and databases
• Prepare quotations, invoices, purchase orders, and other administrative documents to support business transactions
• Handle filing, scanning, and documentation to organize and preserve office records
• Respond promptly to incoming calls, emails, and general enquiries to provide effective communication
• Coordinate and follow up with customers, suppliers, and internal departments to ensure timely order processing and issue resolution
• Assist with scheduling meetings and office coordination to support team activities
• Prepare reports and update administrative records to provide accurate information for management
• Provide reception and general office support to maintain a welcoming and efficient workplace
• Support the team with ad-hoc administrative tasks and duties assigned by supervisors or management to meet operational needs