Admin Assistant

QUANTUM GLOBAL (APAC) PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

QUANTUM GLOBAL (APAC) PTE. LTD. is seeking a detail-oriented Office Administrator to handle a broad range of administrative tasks in a fast-paced, international environment.

You will greet visitors, manage communications, coordinate meetings and events, handle travel bookings, and oversee office supplies with strong organizational skills. The role requires a Diploma in Business Administration or related field, proficiency in Microsoft Office, and excellent written and verbal English.

Qualifications

• Diploma in Business Administration or related field.
• Proficient in Microsoft Office (Word, Excel & PowerPoint).
• Relevant experience in office administration.
• Comfortable in a dynamic, fast-paced, international environment.
• Strong organizational and prioritization skills to meet deadlines.
• Detail oriented and excellent time management.
• Proactive and able to take initiative; can work independently.
• Excellent written and verbal communication in English.
• Able to multitask with high accuracy.

Responsibilities

• Perform a variety of administration duties including reception, registration, greeting visitors, mail distribution, printing, scanning, filing, stationery orders.
• Receive and screen incoming calls and emails professionally.
• Manage office supplies and inventory (groceries, cleaning materials, coffee, stationery, business cards).
• Coordinate meeting room schedules and setups.
• Ensure smooth internal and external communications.
• Produce correspondence, memos, proposals and presentations.
• Coordinate internal events and travel/hotel bookings.
• Manage office access cards and other ad-hoc admin tasks.

Skills

Communication

Organizational skills

Time management

Multitasking

Independent work

Proactive

English proficiency

Education

Diploma in Business Administration

Tools

Word

Excel

PowerPoint

Job description

• Perform a wide variety of administration duties including but not limited to all reception duties, office registration, greeting visitors to the office, distribution of mail and couriers, printing, scanning, filing of documents as required, ordering stationery and office supplies


• Promptly receive and screen incoming calls and email in a professional manner


• Management of office supplies: groceries, cleaning materials, coffee beans, stationery and business cards


• Manage the meeting rooms schedule and set-up


• Keeping up with office supply inventory


• Office management support


• Ensure smooth internal and external communication


• Produce correspondence, including but not limited to letters, memos, proposals and presentations


• Co-ordination of various internal events


• Travel and hotel booking


• Manage office access cards


• Other ad-hoc administrative support as required

Your Profile:

• Diploma in Business Administration or related field or suitable qualifications for the position


• Microsoft Office (Word, Excel & Powerpoint)


• Relevant experience in office administration preferably in a similar industry


• Comfortable working in a dynamic, fast-paced and international environment with high energy level


• Demonstrate strong organizational and prioritization skills to ensure deadlines are met


• Detail orientated and excellent time management skills


• Proactive and willing to take initiatives


• Can work independently


• Excellent written and verbal communication skills in English


• Ability to multitask with great accuracy