Administrative Assistant

SMART REACH PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

SMART REACH PTE. LTD. is seeking an Administrative Assistant (Administration &HR) to support daily office operations and HR functions.

The ideal candidate is detail-oriented, organized, able to multitask, and eager to learn. Key responsibilities include handling admin tasks, data entry, preparing documents, coordinating communications with clients and suppliers, and assisting with recruitment and onboarding.

Qualifications

• Degree or Diploma holders.
• Experience in administration and HR is an advantage.
• Proficiency in MS Word, Excel and email.
• Good organisational, communication and interpersonal skills.
• Strong attention to detail and ability to manage multiple tasks.
• Able to work independently and as part of a team.
• Willing to learn.

Responsibilities

• Handle general office administration, data entry, filing and document management.
• Prepare quotations, invoices, purchase orders and other business documents.
• Maintain accurate records, spreadsheets and administrative reports.
• Manage emails, phone calls and correspondence with clients and suppliers.
• Coordinate orders, deliveries and other operational matters.
• Assist management with daily administrative tasks and reporting.
• Assist with recruitment, job advertisements, interview scheduling and candidate coordination.
• Maintain employee records, personal particulars and HR documentation.
• Assist with employee onboarding, employment contracts and staff documentation.
• Monitor staff attendance, leave records and timesheets.
• Assist with work pass applications, renewals and cancellations, where applicable.
• Support payroll preparation and maintain relevant salary and employee records.
• Assist with employee welfare, HR correspondence and other personnel matters.
• Ensure proper filing and confidentiality of employee information.

Skills

Data entry

Document management

MS Word

MS Excel

Email communication

Phone handling

Multitasking

Organisational skills

Interpersonal skills

Recruitment coordination

Onboarding

Attention to detail

Teamwork

Education

Degree or Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Administrative Assistant (Administration & HR)

We are looking for a responsible, organised and motivated Administrative Assistant to support our daily office operations and Human Resources (HR) functions. The ideal candidate should be detail-oriented, able to multitask and willing to learn.

Key Responsibilities

Administrative Duties

• Handle general office administration, data entry, filing and document management.
• Prepare quotations, invoices, purchase orders and other business documents.
• Maintain accurate records, spreadsheets and administrative reports.
• Manage emails, phone calls and correspondence with clients and suppliers.
• Coordinate orders, deliveries and other operational matters.
• Assist management with daily administrative tasks and reporting.

Human Resources (HR) Duties

• Assist with recruitment, job advertisements, interview scheduling and candidate coordination.
• Maintain employee records, personal particulars and HR documentation.
• Assist with employee onboarding, employment contracts and staff documentation.
• Monitor staff attendance, leave records and timesheets.
• Assist with work pass applications, renewals and cancellations, where applicable.
• Support payroll preparation and maintain relevant salary and employee records.
• Assist with employee welfare, HR correspondence and other personnel matters.
• Ensure proper filing and confidentiality of employee information.

Job Requirements

• Degree or Diploma holders
• Previous experience in administration and HR is an advantage.
• Basic proficiency in Microsoft Word, Excel and email communication.
• Good organisational, communication and interpersonal skills.
• Strong attention to detail and ability to manage multiple tasks.
• Able to work independently and as part of a team.
• Responsible, proactive, trustworthy and willing to learn.