Administrative Assistant

EXOTIC M & E WORKS PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

EXOTIC M&E WORKS PTE. LTD. is seeking an Administrative Assistant to support daily office operations, manage documents, communications, and basic accounting tasks.

You will handle invoicing, data entry, filing, and ensure compliance while working both independently and with the team. The role requires a Bachelor's degree or equivalent, strong MS Office skills, and good organizational/communication abilities to interact with colleagues and clients.

Qualifications

• Bachelor's degree or equivalent required.
• Proficient in Microsoft Office (Excel, Word) for administrative tasks.
• Experience in administrative or accounting duties preferred.
• Strong organizational skills and ability to manage multiple tasks.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team environment.

Responsibilities

• Perform general administrative and clerical duties to support office operations.
• Enter data accurately and manage filing and document organization for easy retrieval.
• Prepare, verify, and maintain invoices, receipts, and other business documents.
• Assist with basic accounting tasks to support financial record-keeping.
• Handle incoming calls, emails, and general enquiries professionally.
• Maintain accurate records and ensure proper documentation for compliance.
• Support other ad hoc duties to contribute to team efficiency.

Skills

Microsoft Office

Data entry

Communication

Multitasking

Education

Bachelor's degree or equivalent

Tools

Excel

Word

Job description

Job Summary

We are seeking a responsible and detail-oriented Administrative Assistant to support daily office operations by managing documents, handling communications, preparing invoices, and assisting with basic accounting tasks independently and collaboratively.

Responsibilities

• Perform general administrative and clerical duties to support office operations


• Enter data accurately and manage filing and document organization to maintain easy retrieval


• Prepare, verify, and maintain invoices, receipts, and other business documents to ensure accuracy


• Assist with basic accounting tasks to support financial record-keeping


• Handle incoming calls, emails, and general enquiries professionally to facilitate communication


• Maintain accurate records and ensure proper documentation for compliance and reference


• Support other ad hoc duties as assigned to contribute to team efficiency

Preferred competencies and qualifications

• Minimum Bachelor's Degree or equivalent qualification


• Proficient in Microsoft Office, especially Excel and Word, to perform administrative tasks efficiently


• Relevant administrative or accounting experience to enhance job performance


• Good organisational skills demonstrated by managing multiple tasks and maintaining order


• Strong communication and interpersonal skills to interact effectively with colleagues and clients


• Ability to work independently and collaboratively within a team environment


• Responsible, hardworking, and willing to learn to adapt and grow in the role