Administrative Assistant

MONT FORT BUILDERS (SG) PTE. LTD.; Singapore; Sur place; SGD 28 000 - 44 000; Plein temps

Résumé du poste

MONT FORT BUILDERS (SG) PTE. LTD. is seeking an organized Administrative Assistant to support daily office operations in Singapore. You will prepare invoices, quotations, and other business documents, and assist in payroll processing and maintaining payroll records.

The role requires attention to detail, strong communication, and the ability to work independently, with duties spanning document filing, scheduling, and collaboration with clients and internal teams.

Qualifications

• Diploma or equivalent required.
• At least 1 year of relevant administrative experience.
• Payroll processing and invoice preparation experience preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good organisational, communication, and interpersonal skills.
• Able to work independently, prioritise tasks, and meet deadlines.
• Meticulous, responsible, and able to maintain confidentiality.

Responsabilités

• Provide general administrative and clerical support to ensure smooth office operations.
• Prepare and issue customer invoices, quotations, and other business documents.
• Assist in processing monthly payroll, including verifying timesheets, attendance, overtime, allowances, and salary records.
• Maintain accurate payroll, invoicing, and employee records in accordance with company procedures.
• Perform data entry and maintain filing systems for both physical and electronic documents.
• Coordinate with clients, suppliers, and internal departments on administrative and finance-related matters.
• Handle incoming calls, emails, and correspondence in a professional manner.
• Prepare reports, spreadsheets, and other administrative documents using Microsoft Office applications.
• Schedule meetings, appointments, and maintain office calendars.
• Order and monitor office supplies and ensure proper inventory levels.
• Support HR and Finance with employee documentation, leave records, and other administrative tasks.
• Carry out any other duties assigned by Management.

Connaissances

Organizational skills

Communication

Interpersonal skills

Independence

Attention to detail

Formation

Diploma or equivalent

Outils

MS Office

Description du poste

Key Responsibilities

• Provide general administrative and clerical support to ensure smooth office operations.


• Prepare and issue customer invoices, quotations, and other business documents.


• Assist in processing monthly payroll, including verifying timesheets, attendance, overtime, allowances, and salary records.


• Maintain accurate payroll, invoicing, and employee records in accordance with company procedures.


• Perform data entry and maintain filing systems for both physical and electronic documents.


• Coordinate with clients, suppliers, and internal departments on administrative and finance-related matters.


• Handle incoming calls, emails, and correspondence in a professional manner.


• Prepare reports, spreadsheets, and other administrative documents using Microsoft Office applications.


• Schedule meetings, appointments, and maintain office calendars.


• Order and monitor office supplies and ensure proper inventory levels.


• Support HR and Finance with employee documentation, leave records, and other administrative tasks.


• Carry out any other duties assigned by Management.

Requirements

• Minimum Diploma, or equivalent qualification.


• At least 1 year of relevant administrative experience.


• Experience in payroll processing and invoice preparation is preferred.


• Proficient in Microsoft Office (Word, Excel, Outlook).


• Good organisational, communication, and interpersonal skills.


• Able to work independently, prioriti[sem?] tasks, and meet deadlines.


• Meticulous, responsible, and able to maintain confidentiality.

Working Hours

• Monday to Saturday: 8:00 AM - 5:00 PM.


• Must be willing to work overtime, weekends, Sundays, and Public Holidays when required by project schedules and operational needs.