Admin Assistant

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 28,000 - 44,000; Full time

Benefits offered by this job

Open office concept with free seating

Chill vibes

Work-life balance

Job summary

ES RECRUITMENT PTE. LTD. in Singapore is seeking an administrative assistant to support daily office operations and senior management. You will handle communications, scheduling, document preparation, and general clerical tasks to maintain efficient workflows.

Applicants with a Diploma or higher and strong organizational skills are encouraged. Training will be provided; the environment emphasizes work-life balance and collaborative teamwork.

Qualifications

• Minimum Diploma and above.
• Strong organizational and time-management abilities for handling multiple tasks.
• Good written and verbal communication skills with attention to detail.

Responsibilities

• Provide day-to-day administrative support to ensure smooth office operations.
• Handle general office duties such as answering calls, replying to emails, and managing correspondence.
• Schedule meetings, arrange travel, and coordinate appointments for staff and management.
• Prepare meeting agendas, take minutes, and distribute documents and follow-ups.
• Assist with organizing events, conferences, and training sessions.
• Maintain filing systems, both electronic and physical.
• Prepare, edit, format, and organize documents, reports, and presentations.
• Support senior management with calendar management and task follow-up.
• Help prepare reports, spreadsheets, and other materials for meetings.
• Conduct basic research and compile data for projects and reports.
• Coordinate administrative matters with internal teams, vendors, and stakeholders.
• Perform other administrative and ad-hoc tasks as needed.

Skills

Organisational skills

Time management

Communication

Independent work

Education

Diploma or above

Tools

Microsoft Office

Job description

Job Summary

Support daily office operations by managing communications, scheduling, document preparation, and administrative tasks to enable efficient workflow and assist senior management in achieving organizational goals.

Responsibilities

• Provide day-to-day administrative and clerical support to ensure smooth and efficient office operations.
• Handle general office duties, including answering phone calls, responding to emails, and managing incoming and outgoing correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
• Prepare meeting agendas, take accurate meeting minutes, and distribute relevant documents and follow-up actions to the appropriate parties.
• Assist in organizing company events, conferences, meetings, and training sessions.
• Maintain accurate, organized, and up-to-date filing systems, including both electronic and physical records.
• Prepare, edit, format, and organize documents, reports, presentations, and other business materials as required.
• Provide administrative support to senior management, including calendar management, meeting coordination, and follow-up on assigned tasks.
• Assist with preparing reports, spreadsheets, presentations, and other materials for meetings and business activities.
• Conduct basic research, gather information, and compile data to support various projects and reports.
• Coordinate administrative matters with internal departments, external vendors, and other stakeholders when required.
• Perform other administrative duties and ad-hoc tasks as assigned.

Required competencies and certifications

• Minimum Diploma and above.

Preferred competencies and qualifications

• Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively.
• Strong attention to detail and accuracy when handling documents, records, and administrative tasks.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Ability to work independently with minimal supervision and contribute effectively as part of a team.
• Responsible, proactive, well-organized, and willing to learn.
• Entry-level candidates and fresh graduates are welcome to apply. Training and guidance will be provided.

Other Information

Work Environment

• Open office concept with free seating and a view
• Chill vibes
• Work-life balance

Only shortlisted candidates will be contacted via Email or Phone call