Admin Assistant

SEARCH MEDIA PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

SEARCH MEDIA PTE. LTD. is seeking a responsible and detail-oriented Admin Assistant to support daily administrative and accounting-related operations.

You will assist with documentation, data verification, invoice processing and record maintenance to ensure tasks are completed accurately and efficiently. The role involves handling data entry, filing, reconciling invoices, preparing invoices, maintaining records, and coordinating with departments.

Qualifications

• Fresh graduates welcome to apply.
• Meticulous and attentive to detail.
• Responsible and organised with a systematic approach to work.
• Comfortable working with numbers, documents and data.
• Basic knowledge of Microsoft Excel and Microsoft Office applications.
• Able to follow instructions and established procedures.
• Able to manage assigned tasks and complete work accurately within the required timeframe.
• Willing to learn and adapt to new processes.

Responsibilities

• Handle daily administrative duties, data entry and document filing.
• Assist with accounting reconciliation by checking invoices, payment records and transaction details.
• Prepare and issue invoices, and ensure relevant records are properly maintained.
• Review documents to ensure information is complete, accurate and properly documented.
• Maintain and update records, databases and filing systems.
• Assist with data checking, report preparation and the compilation of supporting documents.
• Follow up on missing information, discrepancies and incomplete documentation.
• Coordinate with relevant departments to obtain the necessary information and supporting documents.
• Ensure administrative records are organised and readily available when required.
• Perform other administrative duties as assigned.

Skills

Attention to detail

Data entry

Organisational skills

Education

Fresh graduates welcome

Tools

Microsoft Excel

Microsoft Office

Job description

Job Description

We are looking for a responsible and detail-oriented Admin Assistant to support daily administrative and accounting-related operations. The successful candidate will assist with documentation, data verification, invoice processing and record maintenance to ensure that tasks are completed accurately and efficiently.

Key Responsibilities

• Handle daily administrative duties, data entry and document filing.
• Assist with accounting reconciliation by checking invoices, payment records and transaction details.
• Prepare and issue invoices, and ensure relevant records are properly maintained.
• Review documents to ensure that information is complete, accurate and properly documented.
• Maintain and update records, databases and filing systems.
• Assist with data checking, report preparation and the compilation of supporting documents.
• Follow up on missing information, discrepancies and incomplete documentation.
• Coordinate with relevant departments to obtain the necessary information and supporting documents.
• Ensure administrative records are organised and readily available when required.
• Perform other administrative duties as assigned.

Job Requirements

• Fresh graduates are welcome to apply.
• Meticulous and attentive to detail.
• Responsible and organised, with a systematic approach to work.
• Comfortable working with numbers, documents and data.
• Basic knowledge of Microsoft Excel and Microsoft Office applications.
• Able to follow instructions and established procedures.
• Able to manage assigned tasks and complete work accurately within the required timeframe.
• Willing to learn and adapt to new processes.