Administrative Assistant

MONT FORT ENGINEERING PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Mont Fort Engineering Pte. Ltd. in Singapore is seeking a diligent Administrative Assistant to support daily office operations. You will handle clerical tasks, prepare invoices and quotations, and assist with payroll data entry and records.

The role requires a diploma or equivalent, at least 1 year of admin experience, and proficiency in Microsoft Office. You will work independently, manage calendars, maintain confidential employee files, and coordinate with internal teams.

Qualifications

• Minimum Diploma or equivalent qualification.
• At least 1 year of relevant administrative experience.
• Experience in payroll processing and invoice preparation is preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good organisational, communication, and interpersonal skills.
• Able to work independently, prioritise tasks, and meet deadlines.
• Meticulous, responsible, and able to maintain confidentiality.

Responsibilities

• Provide general administrative and clerical support to ensure smooth office operations.
• Prepare and issue customer invoices, quotations, and other business documents.
• Assist in processing monthly payroll, including verifying timesheets, attendance, overtime, allowances, and salary records.
• Maintain accurate payroll, invoicing, and employee records in accordance with company procedures.
• Perform data entry and maintain filing systems for both physical and electronic documents.
• Coordinate with clients, suppliers, and internal departments on administrative and finance-related matters.
• Handle incoming calls, emails, and correspondence in a professional manner.
• Prepare reports, spreadsheets, and other administrative documents using Microsoft Office applications.
• Schedule meetings, appointments, and maintain office calendars.
• Order and monitor office supplies and ensure proper inventory levels.
• Support HR and Finance with employee documentation, leave records, and other administrative tasks.
• Carry out any other duties assigned by Management.

Skills

Organizational skills

Communication skills

Interpersonal skills

Time management

Attention to detail

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

Key Responsibilities

• Provide general administrative and clerical support to ensure smooth office operations.
• Prepare and issue customer invoices, quotations, and other business documents.
• Assist in processing monthly payroll, including verifying timesheets, attendance, overtime, allowances, and salary records.
• Maintain accurate payroll, invoicing, and employee records in accordance with company procedures.
• Perform data entry and maintain filing systems for both physical and electronic documents.
• Coordinate with clients, suppliers, and internal departments on administrative and finance-related matters.
• Handle incoming calls, emails, and correspondence in a professional manner.
• Prepare reports, spreadsheets, and other administrative documents using Microsoft Office applications.
• Schedule meetings, appointments, and maintain office calendars.
• Order and monitor office supplies and ensure proper inventory levels.
• Support HR and Finance with employee documentation, leave records, and other administrative tasks.
• Carry out any other duties assigned by Management.

Requirements

• Minimum Diploma or equivalent qualification.
• At least 1 year of relevant administrative experience.
• Experience in payroll processing and invoice preparation is preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good organisational, communication, and interpersonal skills.
• Able to work independently, prioritise tasks, and meet deadlines.
• Meticulous, responsible, and able to maintain confidentiality.

Working Hours

Monday to Saturday: 8:00 AM - 5:00 PM.

Must be willing to work overtime, weekends, Sundays, and Public Holidays when required by project schedules and operational needs.