Administration Manager

CALC; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading multinational company in Singapore is seeking a competent HR and Operations Manager. The role involves overseeing office operations, managing staff travel, and handling HR functions. Candidates should possess a Bachelor’s degree and 3-5 years of experience in HR and administration. Proficiency in English and Chinese is essential. This position provides an excellent opportunity to support a diverse workplace while ensuring compliance with Singapore employment laws.

Qualifications

• 3-5 years of experience in HR, office administration, and secretarial support.
• Well-versed in Singapore employment law.
• Excellent command of written and spoken English and Chinese.

Responsibilities

• Oversee daily office operations and vendor management.
• Handle staff travel arrangements and manage HR operations.
• Support company policies and maintain employee attendance records.

Skills

HR best practices

Office management principles

Communication skills

Problem-solving abilities

Interpersonal skills

Education

Bachelor’s degree in Human Resources or Business Administration

Tools

MS Office

Chinese word processing

AI tools

Job description

Responsibilities

• Oversee daily office operations, including but not limited to supplier and vendor management, procurement of office supplies and equipment, office maintenance, and tenancy agreements, ensuring an organized and efficient work environment;
• Handle staff travel arrangements, including ticketing, accommodations, and staff quarters;
• Manage HR operations such as onboarding/offboarding, insurance renewals, recruitment, staff engagement/company events, and training programs;
• Support company policies implementation, internal communication, and HR inquiries and employee relations so to ensure comply with local employment laws, safety regulations, and updated requirements;
• Maintain employee attendance records, administer leave, manage visa applications, and assist with payroll preparation;
• Provide comprehensive secretarial and administrative support to Executive Management, including calendar management, business meetings, project coordination, travel arrangements, accommodations, expense claims, document/signatory support, and personal matters;
• Assist with conference planning, travel logistics, meeting coordination, and registration; prepare presentations, reports, agendas, minutes, and translations; and
• Perform any ad hoc duties or business travel as assigned by company.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field;
• 3-5 years of experience in HR, office administration, and secretarial support within a multicultural and fast-paced corporate environment;
• Well-versed in Singapore employment law, HR best practices, and office management principles;
• Proven track record in handling staff cases with a strong sense of confidentiality and discretion in managing sensitive information;
• Ability to work independently; presentable, detail-oriented, with strong communication and interpersonal skills;
• Strong problem-solving abilities; highly organized, able to multitask, and capable of meeting tight deadlines;
• Excellent command of written and spoken English and Chinese (including Mandarin); and
• Proficient in MS Office, Chinese word processing, and AI tools.
• Candidate with less experience will be considered as Assistant Administration Manager.