ADMINISTRATION MANAGER

EAST EMPLOYMENT PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading employment firm in Singapore is seeking an experienced administrative manager. Responsibilities include HR administration, office operations, and financial management. The ideal candidate has a degree and at least 1 year of experience in administrative management, excellent communication skills, and proficiency in Microsoft Office. Flexibility to work outside regular hours is required.

Qualifications

• Minimum 1 year of experience in administrative management or office operations.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong ability to multi-task, prioritize, and meet deadlines.

Responsibilities

• Conduct orientation and training for new staff members and interns.
• Oversee office logistics, upkeep, and leasehold improvements.
• Process all accounts payable, including invoices and vendor inquiries.

Skills

Administrative Management

Microsoft Office Suite

Strong Communication

Creative and Proactive

Multi-tasking

Detail-oriented

Education

Degree Holder

Job description

Job Description:

• HR Administration:
  Conduct orientation and training for new staff members and interns.
  Update and maintain personnel materials.
  Ensure timely and compliant benefit changes with the health plan administrator.
• Office Operations and Maintenance:
  Oversee office logistics, upkeep, and leasehold improvements.
  Coordinate with building management for office-related matters.
  Manage office orders and maintain filing systems.
• Accounts Payable & Financial Administration:
  Process all accounts payable, including invoices and vendor inquiries.
  Monitor cash balances and manage positive pay uploads.
  Prepare bills, invoices, and process bank deposits.
• Database Management & Coordination:
  Maintain and update the company’s contact database.
  Assist with database-related activities.
• Budgeting & Financial Management:
  Establish and manage departmental budgets, ensuring cost control.
  Oversee financial operations and reporting.
• General Administration & Office Coordination:
  Coordinate office operations to ensure smooth functioning.
  Maintain attendance, punctuality, and compliance with office policies.
• Availability and Flexibility:
  Available 24/7 for unforeseen situations or emergencies.
  Work over weekends/public holidays or after office hours when necessary.

Skill Requirements:

• Minimum Degree holder with1 years of experience in administrative management or office operations.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong written and verbal communication skills in English.
• Creative, proactive, and hands-on.
  Ability to take initiative and think analytically.
  Strong team-oriented mindset with a results-driven approach.
• Strong ability to multi-task, prioritize, and meet deadlines.
• Ability to adapt to a fast-paced and dynamic environment.
  Detail-oriented and highly organized.