ADMINISTRATION MANAGER

SINWEB MANPOWER PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading manpower services company in Singapore seeks an experienced Administration Manager to streamline processes and oversee office management. Responsibilities include staff training, performance assessment, budget monitoring, and ensuring compliance with regulations. The ideal candidate has proven experience in administration and strong organizational skills.

Qualifications

• Experience managing administrative tasks and personnel.
• Strong understanding of office management and legal policies.
• Ability to handle financial and facilities management.

Responsibilities

• Plan and coordinate administrative procedures and systems.
• Recruit, train personnel and allocate responsibilities.
• Monitor costs and expenses for budget preparation.

Skills

Proven experience as administration manager

In-depth understanding of office management procedures and departmental policies

Familiarity with financial and facilities management principles

Proficient in MS Office

Excellent organizational and multitasking abilities

Leadership skills

Leadership skills

Team player

Job description

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Ability to work shift, weekend and public holiday