Admin Support Officer (till 31 Jul 2026)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading recruitment company in Singapore is seeking an experienced contract management professional to oversee all aspects of contract execution. Responsibilities include maintaining standardized media templates, ensuring compliance with guidelines, coordinating with the sales team for inventory validation, and managing all contract processes. The ideal candidate should have strong organizational skills, attention to detail, and experience in training internal teams. This role offers a chance to contribute significantly to the media team’s operations.

Qualifications

• Proficient in managing contracts with strong organizational skills.
• Able to ensure compliance with internal guidelines and procedures.
• Experience in training teams on system functionalities.

Responsibilities

• Develop and maintain standardized media confirmation templates.
• Ensure accurate recording of contract details in compliance with guidelines.
• Coordinate with sales for inventory validation.
• Oversee contract creation and management for the media team.
• Monitor outstanding payments and manage customer approvals.

Skills

Contract Execution

Attention to Detail

Coordination with Sales Teams

Inventory Management

Job description

• Contract Duration: Immediate - 31 Jul 2026
• Location: Paya Lebar

Contract Management

• Develop and maintain standardized media confirmation templates.
• Ensure all contract details and rates are accurately recorded in ACE Hub/Broadsign in full compliance with internal guidelines.
• Coordinate with the sales team to validate inventory availability.
• Ensure the accuracy of all media confirmation submitted.
• Oversee and execute the end-to‑end creation of contracts and bookings for the entire Media team.
• Manage Reservation, Amendments, Late Amendments/Cancellations, and Late Cancellations/Compensation Contracts.
• Verify all signed contracts prior to campaign installation.
• Monitor 100% Upfront Payment and address outstanding payments.
• Ensure sales/marketing team obtain In‑Principle Approval (IPA) for unsigned contracts prior to campaign commencement.

Other Duties

• Creation of new media space, inventory, type and package
• Administer and maintain ACE Hub modules, e.g. Company Master, Campaign Master, Media Inventory, Media Type, Contracts, Billings, and Credit Notes.
• Conduct training sessions for internal teams and stakeholders on ACE Hub functionalities and best practices.
• Initiate and manage requests related to Digital Services Management (DSM) and Identity Management (IdMS).
• Support and execute ad‑hoc projects and tasks as assigned.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOL job application platform – GO.

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