Admin Support Officer (till 31 Jul 2026)

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Singapore is looking for a professional to manage contract activities and support the Media team. The role includes developing standardized media confirmation templates, ensuring contract compliance, coordinating with the sales team, and overseeing contract creation. The ideal candidate will have experience in contract management with a focus on accuracy. This position offers an immediate start and contract until July 2026, based in Paya Lebar.

Responsibilities

• Develop and maintain standardized media confirmation templates.
• Ensure all contract details and rates are accurately recorded in ACE Hub/Broadsign.
• Coordinate with the sales team to validate inventory availability.
• Oversee and execute the end-to-end creation of contracts and bookings for the Media team.
• Verify all signed contracts prior to campaign installation.

Job description

• Contract Duration: Immediate - 31 Jul 2026
• Location: Paya Lebar

Job Descriptions

Contract Management

• Develop and maintain standardized media confirmation templates.
• Ensure all contract details and rates are accurately recorded in ACE Hub/Broadsign in full compliance with internal guidelines.
• Coordinate with the sales team to validate inventory availability.
• Ensure the accuracy of all media confirmation submitted.
• Oversee and execute the end-to-end creation of contracts and bookings for the entire Media team.
• Manage Reservation, Amendments, Late Amendments/Cancellations, and Late Cancellations/Compensation Contracts.
• Verify all signed contracts prior to campaign installation.
• Monitor 100% Upfront Payment and address outstanding payments.
• Ensure sales/marketing team obtain In‑Principle Approval (IPA) for unsigned contracts prior to campaign commencement.

Other Duties

• Creation of new media space, inventory, type and package
• Administer and maintain ACE Hub modules, e.g. Company Master, Campaign Master, Media Inventory, Media Type, Contracts, Billings, and Credit Notes.
• Conduct training sessions for internal teams and stakeholders on ACE Hub functionalities and best practices.
• Initiate and manage requests related to Digital Services Management (DSM) and Identity Management (IdMS).
• Support and execute ad‑hoc projects and tasks as assigned.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOL job application platform - GO.

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