Admin Support Officer (AMK)

MAESTRO HUMAN RESOURCE PTE. LTD.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

MAESTRO HUMAN RESOURCE PTE. LTD. in Singapore is seeking a detail-oriented Administrator to handle day-to-day administrative activities and support the O&S team.

You will process payments, prepare supporting documents for invoices, monitor payment statuses, and maintain records with Excel-based reports. Proficiency in Word, PowerPoint and Outlook will be advantageous. The role requires 2-4 years' experience, a Diploma in Admin/Finance, and the ability to multi-task across procurement and office

Qualifications

• Diploma in Admin or Finance required.
• 2–4 years of related experience.
• Proficient in Microsoft Excel and MS Office applications.

Responsibilities

• Process and track payments and invoices.
• Prepare supporting documents for invoices and monitor payment statuses.
• Maintain records and assist with basic financial summaries.
• Coordinate with internal stakeholders and assist procurement documentation.
• Provide clerical support to the O&S team and manage filing systems.

Skills

Excel

MS Office

Communication skills

Attention to detail

Multi-tasking

Education

Diploma in Admin / Finance

Tools

MS Word

Outlook

PowerPoint

Job description

We are looking for an individual who is organized, detail oriented, and capable of handling day to day administrative activities to ensure the smooth operation of the department.

The successful candidate will be responsible for managing a wide range of administrative and clerical duties, including the processing and tracking of payments, preparation of supporting documents for invoices, monitoring payment statuses, and liaising with internal stakeholders to ensure timely completion of financial transactions.

The role will also involve basic finance related tasks such as maintaining records, verifying supporting documents, preparing simple financial summaries, and ensuring proper documentation for audit and compliance purposes.

In addition, the candidate should be proficient in Microsoft Excel and comfortable working with spreadsheets for data entry, tracking reports, maintaining records, and generating basic operational and financial reports. Familiarity with common Microsoft Office applications, including Word, PowerPoint, and Outlook, will be advantageous.

From an operational perspective, the Administrator will provide clerical support to the O&S team, including maintaining filing systems, coordinating meetings, preparing correspondence, managing departmental records, updating trackers, supporting procurement-related documentation, and assisting with general office administration.

The individual should possess good communication skills and be able to work effectively with different stakeholders across the organization.

Requirements:

• Diploma in Admin / Finance
• 2-4 yrs experience
• Able to multi-task
• 5 day week @ AMK Area