Admin Assistant

RIBAR INDUSTRIES PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

RIBAR INDUSTRIES PTE. LTD. in Singapore is seeking an Admin Assistant to support the Maintenance Department with precise data management, document control, and orderly record-keeping. The role suits a detail-oriented individual who can work independently and handle confidential information with discretion.

You will perform data entry into company databases, manage filing systems, and assist with general administrative tasks and ad-hoc projects as required by the management team.

Qualifications

• Minimum education: GCE 'N' Level or equivalent.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to work independently with discretion on confidential information.
• Fresh graduates are welcome to apply.

Responsibilities

• Data entry into company databases and spreadsheets.
• Document processing, formatting, printing, scanning, and filing.
• Maintain and update physical and digital filing systems.
• Assist with general administrative duties and ad-hoc projects.

Skills

Data entry

Document control

Organizational skills

Communication skills

Time management

Education

GCE 'N' Level

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Job Summary

The Admin Assistant will provide administrative and clerical support to the Maintenance Department, ensuring smooth day-to-day operations through accurate data management, document control, and organized record-keeping. This role is well suited to a detail-oriented individual who can work independently and handle confidential information with discretion.

Key Responsibilities

• Data Management: Perform accurate and timely data entry into company databases and spreadsheets.
• Document Control: Support the full cycle of document processing, including typing, formatting, printing, scanning, and filing correspondence.
• Maintenance of Records: Maintain and update physical and digital filing systems to ensure records are easily retrievable and up to date.
• General Support: Assist with general administrative duties and ad-hoc projects as required by the management team.

Requirements

• Education: Minimum GCE ‘N’ Level or equivalent.
• Technical Skills: Proficient in Microsoft Office Suite (specifically Excel, Word, and Outlook).
• Soft Skills: Strong organizational skills with keen attention to detail; good written and verbal communication skills.
• Work Style: Able to work independently with minimal supervision and manage time effectively.
• Integrity: Able to handle sensitive and confidential information with strict discretion.
• Experience: Fresh graduates are welcome to apply.