ADMINISTRATION ASSOCIATE |MK-INJ-A-B20

MCKIN TALENT SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 28,000 - 50,000; Full time

Job summary

MCKIN TALENT SOLUTIONS PTE. LTD. is seeking an Office Administrator to oversee daily operations, handle correspondence, calendar management, and document control.

You will support HR and finance tasks, coordinate meetings and events, liaise with vendors, and help optimize office processes with initiative and discretion. Applications from Singapore-based candidates are welcome.

Qualifications

• Minimum Diploma and above.
• Strong organisational and time management skills.
• Proficient in Microsoft Office and digital workplace tools.

Responsibilities

• Oversee daily office operations and administration to ensure a smooth, efficient, and well-organised workplace environment.
• Manage all incoming and outgoing correspondence including emails, phone calls, mail, and deliveries professionally and promptly.
• Coordinate meeting schedules, manage office calendars, and arrange logistics for internal and external engagements.
• Prepare, organise, and maintain business documents, reports, and confidential records in full compliance with company policies.
• Act as the first point of contact for visitors, clients, and general office enquiries - always professional and welcoming.
• Oversee office facilities, equipment, and supplies to ensure the workplace remains productive, safe, and well-maintained.
• Support HR and finance teams with administrative tasks including filing, data entry, invoice processing, and onboarding coordination.
• Coordinate internal meetings, workshops, and company events from preparation through to post-event follow-up.
• Liaise with vendors, service providers, and external partners to ensure all office operational needs are met efficiently.
• Identify gaps in office processes and proactively implement improvements to enhance overall administrative efficiency.

Skills

Organisational skills

Time management

MS Office

Attention to detail

Education

Diploma or higher

Tools

Microsoft Office Suite

Job description

Key Responsibilities

• Oversee daily office operations and administration to ensure a smooth, efficient, and well-organised workplace environment
• Manage all incoming and outgoing correspondence including emails, phone calls, mail, and deliveries professionally and promptly
• Coordinate meeting schedules, manage office calendars, and arrange logistics for internal and external engagements
• Prepare, organise, and maintain business documents, reports, and confidential records in full compliance with company policies
• Act as the first point of contact for visitors, clients, and general office enquiries - always professional and welcoming
• Oversee office facilities, equipment, and supplies to ensure the workplace remains productive, safe, and well-maintained
• Support HR and finance teams with administrative tasks including filing, data entry, invoice processing, and onboarding coordination
• Coordinate internal meetings, workshops, and company events from preparation through to post-event follow-up
• Liaise with vendors, service providers, and external partners to ensure all office operational needs are met efficiently
• Identify gaps in office processes and proactively implement improvements to enhance overall administrative efficiency

Requirements

• Minimum Diploma and above
• Strong organisational and time management skills with the ability to prioritise and handle multiple tasks simultaneously
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable with digital workplace tools
• Professional, discreet, and reliable with a strong sense of initiative and attention to detail

EA License Number: 25C2980