Admin Assistant

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

DIRECT SEARCH ASIA PTE. LTD. is seeking a highly organized Administrator to support day-to-day administrative operations across the business. You will manage calendars, travel, prepare documents, handle inquiries, and coordinate meetings with internal teams and external partners.

You will maintain filing systems, assist with invoices and vendor coordination, support onboarding, and help organize events and branding activities. Strong communication and confidentiality are essential.

Qualifications

• Highly organized and detail-oriented administrator to support day-to-day administrative operations.
• Provides administrative and coordination support to ensure smooth and efficient office operations.

Responsibilities

• Provide day-to-day administrative support to the office and management team.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare and maintain documents, reports, presentations, and correspondence.
• Handle incoming calls, emails, and general enquiries professionally.
• Coordinate meetings, including preparing agendas, meeting rooms, and necessary materials.
• Maintain accurate filing systems, records, databases, and company documentation.
• Assist with the preparation of invoices, purchase orders, expense claims, and other administrative documents.
• Coordinate with internal departments, clients, suppliers, and external stakeholders.
• Assist with onboarding and administrative arrangements for new employees.
• Maintain office supplies and coordinate with vendors and service providers.
• Support company events, meetings, training sessions, and other business activities.
• Monitor and follow up on outstanding administrative matters.
• Ensure company records and documents are maintained accurately and confidentially.
• Perform other administrative duties and ad-hoc tasks as assigned by management.
• Update company social media for branding and marketing purpose

Job description

Job Description & Requirements

We are looking for a highly organized and detail-oriented Administrator to support the day-to-day administrative operations of the business.The successful candidate will work closely with various departments, providing administrative and coordination support to ensure smooth and efficient office operations.

Key Responsibilities

• Provide day-to-day administrative support to the office and management team.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare and maintain documents, reports, presentations, and correspondence.
• Handle incoming calls, emails, and general enquiries professionally.
• Coordinate meetings, including preparing agendas, meeting rooms, and necessary materials.
• Maintain accurate filing systems, records, databases, and company documentation.
• Assist with the preparation of invoices, purchase orders, expense claims, and other administrative documents.
• Coordinate with internal departments, clients, suppliers, and external stakeholders.
• Assist with onboarding and administrative arrangements for new employees.
• Maintain office supplies and coordinate with vendors and service providers.
• Support company events, meetings, training sessions, and other business activities.
• Monitor and follow up on outstanding administrative matters.
• Ensure company records and documents are maintained accurately and confidentially.
• Perform other administrative duties and ad-hoc tasks as assigned by management.
• Update company social media for branding and marketing purpose