Admin & Accounts Assistant

SUN MARINE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

SUN MARINE ENGINEERING PTE. LTD. is seeking an Admin & Accounts Assistant to provide administrative and accounting support for the office and finance department.

The role handles daily tasks, maintains records, prepares documents, and assists management across departments. Responsibilities cover both administrative duties and accounting tasks, including invoicing, filing, data entry, and ensuring accurate financial records, with emphasis on organization, communication, and teamwork to ensure

Qualifications

• Previous experience in administration and basic accounting preferred.
• Knowledge of accounting procedures and basic bookkeeping.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with accounting software is an advantage.
• Good organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.

Responsibilities

• Manage daily office administrative activities and general office operations.
• Handle incoming calls, emails, correspondence, and enquiries.
• Maintain proper filing and document control, both physical and electronic.
• Prepare letters, reports, quotations, and other administrative documents.
• Coordinate meetings, appointments, and travel arrangements when required.
• Monitor office supplies and coordinate purchasing or replenishment.
• Assist with staff records, attendance, leave, and other HR-related administrative matters.
• Perform other administrative duties assigned by management.
• Assist with the preparation and processing of invoices, quotations, purchase orders, and payment documents.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding payments and invoices.
• Assist in preparing payment requests and supporting documents.
• Perform data entry and maintain accurate financial records.
• Organize and maintain accounting documents, receipts, and supporting records.
• Ensure all financial documents are properly filed and maintained.

Skills

Administrative tasks

Microsoft Office

Excel

Communication

Time management

Teamwork

Basic accounting

Attention to detail

Tools

Accounting software

Microsoft Excel

Job description

The Admin & Accounts Assistant willprovide administrative and accounting support to ensure the smooth andefficient operation of the office and finance department. The role involveshandling daily administrative tasks, maintaining financial records, preparingdocuments, and supporting management and other departments as required.

Key Responsibilities

Administrative Duties

• Manage daily office administrative activities and general office operations.
• Handle incoming calls, emails, correspondence, and enquiries.
• Maintain proper filing and document control, both physical and electronic.
• Prepare letters, reports, quotations, and other administrative documents.
• Coordinate meetings, appointments, and travel arrangements when required.
• Monitor office supplies and coordinate purchasing or replenishment.
• Assist with staff records, attendance, leave, and other HR-related administrative matters.
• Perform other administrative duties assigned by management.

Accounts Duties

• Assist with the preparation and processing of invoices, quotations, purchase orders, and payment documents.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding payments and invoices.
• Assist in preparing payment requests and supporting documents.
• Perform data entry and maintain accurate financial records.
• Organize and maintain accounting documents, receipts, and supporting records.
• Ensure all financial documents are properly filed and maintained.

Requirements

• Previous experience in administration and basic accounting is preferred.
• Knowledge of accounting procedures and basic bookkeeping.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with accounting software will be an advantage.
• Good organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.